Facilities Administrator - Vancouver, Canada - Vancouver Shipyards

Vancouver Shipyards

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Facilities Administrator:

The Facilities Administrator is responsible for providing administrative support to the Corporate Facilities, Real Estate and Corporate Supply Chain groups.

This involves performing a range of senior level administrative functions and coordinating confidential information and documentation flow across the respective groups.

What you'll do

Provide administrative support including coordinating meetings and appointments, organizing travel arrangements, and preparing confidential correspondence, documents and reports.
Conducting a review of monthly expense reports.
Manage business licenses for all Seaspan locations.
Maintain shuttle ridership statistics and answer queries from ridership personnel.
Maintain the lease database for director review and ensure notices, rent requisitions and renewal letters are prepared in a timely manner.
Supports audit and budget process by ensuring communication and adherence to the schedule.
Assists with the preparation and management of the budget for the facilities.
Prepares meeting materials and presentations.
Prepares meeting agenda, schedules meetings and appointments, organizes teleconference and video conference calls setups, maintains meeting action list and coordinates meeting followup.
Coordinates business functions the office hosts, including organizing invitations, venue, catering, set up and logistics.
Prepares expense reports and approves invoices. Prepares confidential cheques or cheque requests as required.
Organizes and prepares meeting rooms, welcomes external guests and offers refreshments.
Performs additional duties as assigned.

What you'll bring

Minimum 5 years Executive Assistant or Facilities Administrative experience in a corporate office environment. Experience working within an industrial environment is preferred.
Experience preparing, analyzing and monitoring departmental budgets (both labour and operational expenses) is preferred.
Planning, organizational, negotiation and time management skills.
Interpersonal, communication and business writing skills.
Ability to communicate at all levels within and outside of the organization.
Tact, diplomacy, maturity, and a high level of professionalism.
Customer service orientation and sense of urgency.
Ability to work independently with mínimal supervision, as well as in a team environment.
Ability to prioritize and problem solve under tight time pressure.
Accuracy and attention to detail.
Ability to handle direction and guidance from multiple sources.
Ability to exercise discretion and sound judgement.
Sophisticated computer proficiency in Microsoft PowerPoint, Word, Excel, and Outlook, internet functions (including the use of search engines to research information).
Ability to work flexible hours.

Why you'll love working here

This is a fulltime, permanent position. With multiple operations and longterm projects, Seaspan employees enjoy job stability as we look ahead to build ships for decades to come.
Parking is included and to assist those that are using transit, we operate a complimentary shuttle bus Monday through Friday with various pick up and drop off points around North Vancouver.
We also provide a bestinclass health and wellness benefits package for this position, including such things as full health care (e.g. unlimited physiotherapy), dental, vision, life insurance, medical leave coverage, maternity and parental leave coverage, childcare benefit partnership, wellness/fitness reimbursement for memberships or registration fees, free onsite gym, and an Employee Family Assistance Program (EFAP).

About us

Seaspan Shipyards:

Seaspan Shipyards is one of North America's most modern shipyards and unique in its ability to provide a complete range of services including new construction, conversion, refit, repair and life-cycle maintenance work for Canada's Coast Guard and Navy as well as commercial vessels including cruise-ships and deep-sea vessels.

Seaspan Shipyards operations include Vancouver Shipyards, Vancouver Drydock and Victoria Shipyards.