Buyer and Maintenance Coordinator - Ottawa, Canada - National Arts Centre - Centre National des Arts

National Arts Centre - Centre National des Arts

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Equity, Diversity and Inclusion:

COVID-19 pandemic:

Resulting from the COVID-19 pandemic, to ensure the safety of all NAC employees, and in keeping with Ottawa Public Health (OPH) guidelines, it is recommended that while working from the NAC employees should wear masks.

Whether individuals decide to wear a mask or not, we thank you for being respectful of others' choices.

Additionally, it is recommended to follow OPH guidelines on workplace preventive practices, (such as distancing, masking when distancing is not possible, ventilation, cleaning, workplace testing, and screening programs) to help prevent transmission.

On occasion, the NAC may impose the wearing of masks and the enforcement of rapid testing should it be deemed reasonable and necessary to do so.

Due to the nature of the position, you will be required to work from the National Arts Centre (NAC) building, effective your first date of employment.

Introducing the National Arts Centre.
The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts.

The NAC presents, creates, produces, and co-produces performing arts programming in various streams—the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety—and nurtures the next generation of audiences and artists from across Canada.

Curious to learn more? We invite you to read our strategic plan for in _The Next Act_.

Collaboration, innovation and community-led engagement are only some of the many initiatives the NAC will leverage to help shape a more diverse, equitable, and inclusive future for the performing arts in Canada, one that embodies our slogan and loudly proclaims that
_Canada is our stage_.

Job Number:

J

Job Title:
BUYER AND MAINTENANCE COORDINATOR - OPERATIONS

Employment Type:
Full-Time continuing

Job Category:
Operations

Open Positions: 1

Posting Date:
January 20, 2023

Closing Date:
February 19, 2023

Salary:
$57, $74,200.00/Year

Language Requirement:
Bilingual

Working Hours: 35 hours per week

Job Reports To:
Associate Director, Operations

Key Activities:

Working under the supervision of the Associate Director, Operations, the Buyer and Maintenance Coordinator is responsible of the smooth running of the Operations department.

Responsibilities include but are not limited to:

Purchase materials and services for the Operation's maintenance/cleaners group;
Process all invoices for approval and send to accounts payables with associated purchase order;
Do all GRN for material that is received;
Negotiate Blanket Orders for fiscal year Sept to August (some are for a few years);
Blanket Orders: keep record of all expenses on a spreadsheet;
All invoices for Blanket orders to be sent to a/p and the assistant for CMSS and indicate work order number;
Assist with the Payroll for Housekeeping and Maintenance units;
Maintain the attendance register each month with all leave forms for Housekeeping and Maintenance;
Assist in coordinating the recertification of trade employees;
Keep track of Compensatory time for all employee's for Maintenance and Housekeeping;
File all leave forms for Housekeeping and other employees;
Maintain the opportunities list of overtime on a monthly basis;
Keep the Fire Extinguishers' list uptodate;
Maintain TSSA Elevator licenses (yearly);
Prepare Emergency Generators & Fire Pumps monthly test manpower list (every 6 month);
Unionized Employee Uniforms: on a yearly basis, survey employees for requirements and uniform size, purchase required stocks and send it out to be embroidered with NAC Logo;
Assist in maintaining the Fire Code Book uptodate.

Skill Requirements:

Postsecondary education in a related field or a combination of education and experience;
Previous experience in a Maintenance/operations centre would be considered a strong asset;
Knowledge of basic accounting principle an asset;
Strong computer skills with a good knowledge of Microsoft Suite environment and a working knowledge of Adobe;
Excellent record keeping and database management;
Strong organization, attention to detail, and research skills;
Excellent interpersonal, communication and negotiating skills;
Ability to cultivate and maintain relationships with providers;
Previous experience in a unionized environment will be an asset;
Ability to work under pressure and adapt to changing circumstances;
English essential; bilingualism in both official languages is an asset.
A passion for performing Arts an asset.

Who Can Apply:

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens.

Important Notice:

If you are a person with a disability and require accommodation for an interview or written exam, please advise us when initially contacted.