Document Controller - Nisku, Canada - Victor Energy

Victor Energy

Verified Company

Nisku, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Java Holdings Ltd.

owns a portfolio of companies in North America and Europe and is engaged in its acquisitions providing high level execution support for large utility, oil and gas, and power generation projects, specializing in EPCM (Engineering, Procurement, Construction & Management).

KEY (CORE) DUTIES AND RESPONSIBILITIES:

1. Document Control Processes and Procedures

Support the development, standardization, and operational execution of document control processes and procedures
Provide training and support to stakeholders on document control processes and procedures

2. Maintaining Digital Document Management System

Ensuring that all project documentation submitted to the company document control system by project team members is correctly coded and filed in a timely manner
Ensuring quality of information contained in the company document control system
Documents are correctly and completed coded with the appropriate meta data,
Documents presented in M-Files are the most current version
Prevention of document duplication
Identify and report deficiencies and/or problems with the company document management system

3. Document Controls Support

Assisting team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner
Manage formal communications transmittals with external stakeholders
Support the development and standardization of document control processes and procedures
Provide frontline system user support and training
Identifying and communicating to the Java Holdings Ltd. Director, Systems issues that impact the delivery of successful Document Controls program

ADDITIONAL DUTIES AND RESPONSIBILITIES:

EDUCATION AND EXPERIENCE:

Minimum 5 years document control supporting construction projects
Experience with maintaining a digital document management system
College or University Diploma /Degree preferably in Administration, Information Management, or Records Management is preferred
Specific experience with Engineering and Construction document management is an asset

KNOWLEDGE, SKILLS, AND ABILITIES, and PERSONAL ATTRIBUTES:

Attention to detail, ability to focus and concentrate for long durations is critical
Excellent communication skills; written and spoken English
Excellent interpersonal and team participation skills.
Solutions oriented, independent problem solver
Ability to work with, and be committed to, the goals and objective of the team and organization as a whole
Ability to work remotely and independently
Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losings site of priorities

Benefits: