Administrative Assistant - Toronto, Canada - Metro Inc.

Metro Inc.

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:

***Administrative Assistant

Requisition ID: 31493

Career Group (ADSP):

***Administrative

Division:
Qc - Gestion de projets

Department:

***Engineering and Construction

Work Location:
METRO ON - 25 VICKERS ROAD BUILDING A (#A-VICA)

Province:
Canada : Ontario

Position Type:
Permanent

Summary:

The Administrative Assistant provides complete and confidential administrative support to the Director, Maintenance including administrative support and reception duties for Maintenance and Procurement department.

Specific Reponsibilities:

Prepare and distribute memos,meeting minutes, letters and other documents.
Open, sort, prioritize and distribute incoming and outgoing mail.
Schedule, maintain and organize appointments for the department.
Coordinate, maintain and track contactor check lists, organizational

charts and other files as assigned.

Make necessary arrangements for internal and external meetings including booking conference rooms, ordering refreshments and special audio/video equipment.
Coordinate department activities, schedules and projects; develop and recommend office procedures and systems; ensure smooth office operations.
Prepare and submit Department timesheets to Payroll for processing.
Maintain and distribute Vendor list, Maintenance Flash
Responsible for preparing and managing Contract corespondance for Department (including online process, tracking, scanning, communicating approvals and filing).
Coordinate, maintain and tracking of miscellaneous reports and spreadsheets of projects, expenses, employee attendance records, confidential employee and department information.
Performs all other tasks as requested by superior

Qualifications:

College study (2 years) in business or administration

years work related experience

Strong administrative management skills
Advanced knowledge of Outlook, Word, Excel, PowerPoint and SAP
PowerPoint and Knowledge of SAP is an asset
Excellent verbal and written communication skills.

**_
Metro values, respects and leverages the differences and competences of all employees from a variety of different backgrounds. We will consider all qualified applicants for employment._**
_ _

_ Only applicants that meet the qualifications will be contacted._
**_ We respectfully request no calls or unsolicited resumes from agencies._