Executive Assistant - Kitchener, Canada - Anishnabeg Outreach Training and Employment Inc

Anishnabeg Outreach Training and Employment Inc

Verified Company

Kitchener, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant

Are you motivated to create equitable, connected, and sustainable communities where all individuals thrive? Do you feel energized by actively supporting a CEO, Board of Directors, and team that are collaborating with others to provide funding and investments to charities and social purpose organizations? Do you enjoy being the "person who wears many hats" to keep an office running? If so, Waterloo Region Community Foundation is looking for you to join our team as the Executive Assistant.

_Who We Are:
_

Waterloo Region Community Foundation (WRCF) is a public foundation focused on Granting, Impact Investing and Mobilizing to make measurable and sustainable impacts in Waterloo Region.

As one of 202 Community Foundations across Canada, we collaborate with partners, connect regionally and locally, working with three cities and four townships - to include the people and places across our region, using a trust-based philanthropic approach.

Together, we seize opportunities to meet current and future needs of our community.

We enable people, companies and organizations to do more good by making it easy for Fundholders and donors to give and invest, and for charities to receive money.

Gifts are directed to WRCF's endowed funds that drive positive change in two ways:
through grants and impact investments that deliver both financial returns as well as positive social and environmental outcomes.

We work with our Fundholders to distribute the income generated through grants to support a wide range of charitable causes within our community; in 2023 we granted $8.2 Million to 429 charities and non-profits organizations, bringing our total granting impact to $81 Million since inception.

As a leading community-building organization, we also work to amplify voices and issues of importance by convening conversations and sharing information, while approaching our work with an equity mindset.

A Commitment to Equity
WRCF is an equity-conscious employer committed to equity, anti-oppression, diversity and supporting the wellbeing of all our employees.

We provide inclusive employment opportunities without regard to race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression, or any other status that is representative of equity & sovereign seeking groups.

All qualified individuals are encouraged to consider working with us including those who are; First Nations, Inuit and Métis, Black, people of colour, immigrants, people living with disabilities, ethnocultural religious identities (e.g. Muslim, Sikh, Jewish), and 2SLGBTQIA+.

If you are an applicant who requires accommodations, please let us know in advance so that we may arrange for their provision.

We provide accommodations at all stages of the recruitment and hiring process under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code.

_About the Role:
_

Compensation:
$45,000 - $55,000 (based on a 37.5 hour work week), plus a competitive benefits package. Currently, employees work both on-site and remotely, and this role includes an expectation of a majority of in-office days weekly.

Key Responsibilities

Support WRCF's Board of Directors and Committees of the Board.

This includes responsibilities such as:

managing all meeting logistics, preparing meeting agendas, coordinating meeting packages, recording meeting minutes, tracking deliverables, and working with WRCF's Leadership Team to drive presentations, reports and materials to assist the Board in delivering on their strategic goals.

It also includes maintaining Board and Committee documentation through an online portal, maintaining accurate Board member information and records, and supporting Board involvement in WRCF events in community.

Assist the Leadership Team with the regular review and development of operational policies and procedures, and maintain accountability for the management and reporting requirements to ensure all WRCF policies and processes stay up to date, follow a consistent format, are easily accessible, and appropriately distributed to WRCF's team.
Manage WRCF's daytoday technology requirements.

This includes responsibilities such as:

maintaining WRCF's relationship with our IT provider, becoming the team's go-to person for technology-related inquiries, supporting all WRCF team members with any IT needs, maintaining an inventory of all IT assets, and providing research and support to any new technology solutions.

About You

You bring a combination of education, experience, and knowledge to be successful in this role. This includes evidence of the ability to support a CEO and Board of Directors. Prior experience with support to a Board or Leadership Team is a definite asset.
Being detailoriented is your thing; so is delivering on what you commit to on time and within budget.
You work effectively at managing a va