Executive Assistant Ii - Burnaby, Canada - D-Wave Systems

D-Wave Systems
D-Wave Systems
Verified Company
Burnaby, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

About us:


D-Wave's systems and quantum cloud services are being used by some of the world's most advanced organizations, including Volkswagen, DENSO, Lockheed, and Los Alamos National Laboratory.

We have also appeared in Time Magazine, MIT Technology Review, Forbes, INC Magazine and Wired.


As of August 8, 2022, our organization is a publicly traded quantum computing company, trading on the NYSE as ($QBTS).


About the role:

We are seeking a highly organized and proactive individual to join our team as an Executive Assistant.

This role will provide crucial support to 2 key members of our executive team, and the members of their teams, helping to streamline operations, manage schedules, and facilitate communication both internally and externally.


As part of the administrative team, you'll have the opportunity to contribute to key projects, embrace new communication technologies, and capture the key points and action items in meetings, even with very complex technical discussions.

You will thrive on creating an engaging work environment, for both in-office and remote employees, and will demonstrate these skills not only within your team, but also as a key member of the Social Committee.


Above all, you have a passion for providing a helping hand to anyone on your executive's team, and you take pride in having a can-do attitude.

If you're a professional EA who loves problem solving and playing a key role in an exciting, growing tech company, this is the role for you.


Note:
this is an onsite position 8:00am - 5:00pm Monday through Friday in-person at our Burnaby location.


What you'll do:


  • Manage calendars, scheduling meetings, appointments, and travel arrangements for the 2 executives and key members of their teams
  • Serve as the primary point of contact for 2 executives and key members of their teams for both internal and external stakeholders, including clients, vendors, and partners
  • Draft and distribute communications maintaining a high level of accuracy and professionalism
  • Facilitate communication and coordination between the departments for the 2 executives and their team members, ensuring alignment and collaboration on key initiatives
  • Plan, coordinate, and execute meetings, conferences, and events, including scheduling, material preparation, logistics, catering and meeting room setup and cleanup
  • Attend meetings as requested, taking notes, summarizing discussions, and following up on action items
  • Prepare and edit correspondence, presentations, reports, and other documents as required
  • Maintain accurate records and files, both electronic and hard copy, to facilitate easy access to information
  • Maintain accurate expense reports for 2 executives and key members of their teams
  • Manage department SharePoint sites as required
  • Assist with special projects and initiatives as assigned, providing research, analysis, and administrative support as needed
  • Responsible for Reception backup coverage as required including lunch, vacation and sick leave coverage
  • Key member of the Social Committee
  • Assist with Burnaby office events as required

What you'll bring:


  • Proven experience as an executive assistant or similar role, supporting seniorlevel executives
  • Excellent organizational and time management skills, with the ability to multitask and prioritize competing demands effectively
  • Strong communication skills, both written and verbal, with a high level of professionalism and attention to detail
  • Discretion and confidentiality when handling sensitive information and communications
  • Ability to anticipate needs, take initiative, and problemsolve independently


In addition to base salary, this role is also eligible to participate in our Annual Incentive Plan (Bonus plan), equity grants and programs, PTO, and a comprehensive benefit package including medical, dental, vision, life and AD&D insurance, STD, LTD, and Travel Insurance.


Additional information:

We celebrate diverse perspectives to drive innovation in our pursuit.

Our employees range from distinguished domain experts with decades of experience in their respective fields, to bright and motivated graduates eager to make their mark.

Our diverse and innovative team will make you feel appreciated, supported and empower your career growth at D-Wave.


It is D-Wave's policy to provide equal employment opportunity (EEO) to all persons regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state/provincial, local law.

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