Medical Education Program Coordinator - Edmonton, Canada - University of Alberta

University of Alberta

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Department Faculty of Medicine & Dentistry - Medicine Dept Admin

Salary range $51,821.52 to $70,382.74

Hours per week 35

Grade 8

Posted date May 6, 2024

Closing date May 13, 2024

Position Type Full Time - Trust Funded

Description:

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at Faculty & Staff Benefits.

Location
This role is hybrid with a mix of remote and in-person at North Campus, Edmonton.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day.

We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just.

Learn more.

Position Summary

Under the administrative supervision of the Team Lead of Medical Education, this position requires a collaborative, team-orientated, diplomatic, and proactive individual capable of working with a great deal of autonomy but also within the Medical Education Business Unit team environments through the sharing of knowledge and skills, contributing ideas and recommendations.

The individual must have a detailed working knowledge of the requirements of their education program(s) and possess excellent interpersonal, problem-solving skills, and multi-tasking skills with flexibility and adaptability when taking directions from multiple sources.

This position requires an affable, highly proficient individual who is adept at coordinating multiple schedules and the various detailed complex tasks and projects required of this position.

Duties

Acts as the primary administrative contact and resource for the program, addressing trainee and faculty inquiries and concerns
Coordinates and arranges meetings for Education Directors as relates to trainees and ensures all appropriate paperwork is submitted to offices within the Faculty of Medicine
Administers trainee evaluation process
Coordinates distribution and return of educational resource materials and dissemination of notices for rounds and seminars, awards, research, and conference events
Creates content for and maintains accurate information on the education programs, ensuring userfriendly, uptodate information is available to trainees and faculty
Coordinates all administrative aspects of the awards process including nominations, notification to award winners, coordinating the purchase of awards, and/or processing of pay action forms
Attends and collaboratively participates in Faculty of Medicine and Department of Medicine Program Coordinator community meetings
Participates in orientation and training of new MEPCs
Ensures the MEPC desk manual for the program on the Google site is current and uptodate
Compiles data and organizes trainee records for performance discussion at education program meetings
Maintains webbased evaluations by distributing evaluations, monitoring receipt and followup; administers evaluations for trainees rotating through supported programs through a webbased system (WebEval and/or MEDSIS)

Minimum Qualifications

Minimum High School Diploma; postsecondary coursework (i.e. medical terminology); postsecondary degree in a relevant discipline preferred
35 years of administrative experience in a medical and academic environment
Excellent command of English grammar and proofreading skills
Good judgment and discretion in dealing with confidential matters
Strong multitasking skills; ability to be flexible and adaptable in a complex environment; strong problemsolving skills
Ability to work independently and in a team environment
Proficiency in MS Word, Excel, Publisher, PowerPoint, and Google Apps

Preferred Qualifications

Medical Terminology is an asset
Familiarity with WebEval and MEDSIS programs

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

Note:
This opportunity will be available until midnight May 13, 2024, Edmonton, Alberta local time.