Program Assistant #23-109 - Greater Sudbury, Canada - Public Health Sudbury & Districts

Public Health Sudbury & Districts

Verified Company

Greater Sudbury, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Home » Join Us » Current employment opportunities » Program Assistant # Job opportunity)

Program Assistant # Job opportunity)

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**Full-time Permanent

Recruitment # CUPE)**:

Division:
Health Promotion

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Location:
Sudbury Office Paris St

, Sudbury

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Work Location Arrangement:
Partial On-site: The position requires a combination of regular on-site and remote work. Reasons and schedules can vary, but worker attends on-site regularly (for example, each week).

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Salary:
$ $28.82/hour (as per CUPE collective agreement)

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Position summary

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We are currently seeking a highly motivated health professional to contribute to our organizational mission of working with our communities to promote and protect health and prevent disease.

Reporting to the Manager, the Program Assistant will assist staff in the delivery of programs, by providing support to the planning, implementation and evaluation of programs, services and projects as directed by the Ontario Public Health Standards.

Responsibilities

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Provides support to the team/program in activities related to the accomplishment of the Ontario Public Health Standards.
Provides guidance and support to students.
Acts as resource person to the organization and the community.
Attends and actively participates in team meetings/program planning, and training sessions.
Maintains current program and team resources and promotional materials (e.g. reports, pamphlets, handouts, factsheets, presentations, website/Intranet materials, etc.) by designing, updating, proofreading, publishing and reordering, in collaboration with appropriate staff as required.
Supports, in conjunction with staff, volunteers and community partners, the development and delivery of various program deliverables (i.e. meetings, displays, presentations, campaigns, newsletters, etc.).
Provides, in consultation with staff and stakeholders, event planning activities such as provision and/or preparation of support materials, marketing and media coverage and event logistics.
Maintains current membership and distribution lists (including community contacts) to support program delivery (team mailouts/activities).
Generates and maintains event calendars, team bookings and resource directories.
Facilitates and completes all logistics for program related media in consultation with the team (i.e. writing purchase orders, booking time slots, coordinating the internal communication approval processes to ensure timelines are met).
Stocks, maintains and keeps accurate inventory of supplies, equipment and program resources. Initiates process for team review to ensure supplies, equipment maintained in storage are kept up to date.
Organizes, tracks, reorders and disseminates pamphlets and other resources for the organization's main lobbies, external agencies, etc.
Provides backup coverage, per established practice, for other program assistants within their division.
Provides support for the development of program plans.
Assists with the development, planning, implementation, coordination and evaluation of assigned projects in consultation with the manager and other team members as required.
Participates in the orientation of staff, students, volunteers and others as may be required for the position.
Provides input into the budget process, upon request.
Conducts assignments in a fiscally responsible fashion.

Requirements

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Postsecondary diploma and training in graphic design, marketing, or related field
Design of marketing/promotional materials in various formats (e.g. website, paper, electronic)
Two years related experience
Proficiency in both official languages is required
Demonstrated experience preparing layouts, designs, illustrative/graphic artwork, and formats for use in publications
Advanced formatting and design skills that meet legislative requirements (e.g. Accessibility for Ontarians with Disability Act (AODA) and design/clear language principles)
Welldeveloped oral and written communication skills.
Ability to set priorities and meet deadlines of the position
Highly developed attention to detail
Highly developed organizational skills
Ability to work independently and as a team member
Satisfactory criminal reference check
Current Ontario driver's licence and access to a reliable vehicle
Ministry of Labour "Worker Health and Safety Awareness in 4 Steps" training certificate is required.

Send resumés with cover letter to

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Human Resources, Corporate Services Division
Public Health Sudbury & Districts
1300 Paris Street, Sudbury, ON P3E 3A3

Please include cover letter and resumé in one PDF or Word document.

Tel:
ext. 570

Fax:

Application deadline

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Thursday, February 16, 2023, at 4:30 p.m.