Executive Assistant - Québec, Canada - Ivanhoe Cambridge

Ivanhoe Cambridge

Verified Company

Québec, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

We invest globally and act locally for a sustainable impact in communities

As a global real estate industry leader, our mission is to generate long-term value for our 6 million depositors in Quebec and to have a positive environmental and social impact on both the people who work for us and the businesses that call our properties home.

We develop and invest in real estate assets and projects that help enhance the urban fabric of communities in the midst of renewal, and create lifestyles in tune with the changing needs of the occupants of today and tomorrow.

Our vision:
to invest in a way that maximizes value and sustainability as we bring human-scale developments to the world.

Ivanhoé Cambridge is:

C$69 billion in assets in the office, retail, industrial, logistics and residential markets
Strategic investments in a worldwide portfolio over 1,200 properties strong
A diversified, multitalented team committed to creating spaces that bring people together to live, work and play
Office environments designed to foster collaboration and creativity, rooted in a flexible, technologyenabled experience

Digitally connected, sustainable and state-of-the-art: A workspace that meets your expectations

New work spaces that make teamwork easier than ever and spark creativity at every turn
The flexibility and technological tools you need to take your performance to new heights
A barista, snacks and special theme meals, employee lounges and outdoor patios, complete with therapeutic lights to keep you at the top of your game
Tuition and professional development fees reimbursed to empower your career advancement
Time to devote to charitable endeavours so you can leave your personal mark on the communities where we work and invest
A stimulating, supportive and inclusive environment where your health, safety and wellbeing are our top priorities

Be part of the adventure

Under the supervision of the Head, Economic Development, Quebec, you will play a key role on a daily basis for this person and the team.

You main responsibilities will be:

Plan, organize and coordinate meetings and travel by taking care of logistics (i.e. hotel, transfer, car rental, reservation, caterers, etc.);
Produce, review and/or prepare various documents, presentations, and correspondence, ensuring the quality of the language and the visual presentation;
Provide customer service to internal and external stakeholders;
Carry out the various administrative tasks related to internal management in accordance with established processes (such as expense reports, billing validation tracking, budget monitoring, etc.);
Ensure that you obtain the required signatures in the various approval processes that require them;
Coordinate and collaborate with other administrative and executive assistants to foster good communication, contribute to joint projects, etc.

The key to success- College diploma in Secretarial studies;- A minimum of 10 years of experience in executive administrative support;- Excellent French and English spoken and written; demonstrated writing ability;- Advanced knowledge of Word, Excel, Outlook and PowerPoint;- Good interpersonal skills, tact and diplomacy;- Strong attention to detail, and ability to process multiple files simultaneously, manage time and set priorities independently;- Great ability to work under pressure and independently.

You're in the right place

Our people are the heart of our organization.

Come be part of our team and enjoy the perks of a flexible schedule, remote work arrangements, and flex days in addition to annual vacation leave — all to help you balance your personal and work obligations, have time to get involved in your community and maintain a healthy lifestyle.

You will also be entitled to a comprehensive array of healthcare benefits and take advantage of a myriad of opportunities to grow and learn.

Diversity, equity and inclusion:
Our main priorities

At Ivanhoé Cambridge, we are proud to champion the principles of diversity, equity and inclusion — which can be seen and felt in everything we do and everything we strive for.

As a leading player in the global real estate ecosystem, we are committed to harnessing opportunities to create inclusive, community-centric spaces and forge a just, forward-looking future where our industry and our talent are supported and nurtured.

We firmly believe that diversity, equity and inclusion are the forces propelling innovation.

In order to ensure we can have a positive impact on the communities where we live and work and where our investments are based, we are dedicated to creating a stimulating environment where everyone can aspire to and achieve excellence.

Ask us about any accommodations you might require to ensure the recruiting process is a fair and equitable process for all.

Note that any such accommodations will be treated with the utmost confidentiality.