Office Manager and Assistant to The Dean, Faculty - Oakville, Canada - Sheridan College

Sheridan College

Verified Company

Oakville, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Office Manager and Assistant to the Dean performs a variety of complex, confidential administrative functions in support of the goals and objectives of the Dean, the Faculty, and Sheridan-wide academic initiatives.

The incumbent manages and coordinates projects, events and related Faculty activities and provides administrative leadership for a wide array of processes, procedures, and information critical to the Faculty's projects, planning initiatives, communication strategies, operations, and policy compliance.

As a member of the FAAD management team, this position works closely alongside, and provides assistance to, the Dean, Associate Deans, Managers, and others in the Faculty.

The incumbent organizes and expedites the flow of work through the Dean's office and understands the programs and initiatives of the Faculty as well as of other divisions and departments throughout the College, to act on behalf of the Dean where appropriate.

The incumbent facilitates communication for the Dean's office with internal and external contacts and provides administrative support for the academic processes and committees supported by the Dean.

What You'll be Doing

Providing confidential administrative assistance to the Office of the Dean, FAAD, and coordinating activities flowing from the Faculty.

Participating and assuming responsibility for supporting resources and operations (working in coordination with Operations Supervisor, who tracks budgets and timelines) of multiple, concurrent projects and larger special events associated with the work of the Faculty.

Overseeing planning, assisting managers with developing the resources required and helping to coordinate marketing activities, and requirements outside of FAAD to ensure successful delivery of projects.

Providing leadership, guidance, and direction to part-time staff to assist with the work of the Office of Dean by Ensuring that the operational assignments of the team are carried out consistently with Sheridan policies, procedures and collective agreements.

Providing communication and curriculum coordination by writing and researching documents for National Association of Schools of Art and Design (NASAD) accreditation purposes.

Also acts as Local Area Council (LAC)/ Academic Resource Committee (ARC) coordinator for the Faculty, coordinating, checking and collating curriculum documents to forward to approval bodies on deadline.

Developing, updating and maintaining a database of constituents (e.g. Program Advisory Council, Alumni) including notes from visits, meetings, etc.

Co-ordinates with other Managers to help maintain a central information sharing system for communications and project tracking in the Faculty and co-ordinating with other managers to manage the database of activities related to enrolment planning, coordination of resources and communications for FAAD.

Performing other related duties as assigned.

About You

You have an informed perspective and heightened awareness of equity, diversity and inclusion the workplace and especially when coordinating department activities.

You bring highly effective interpersonal and communication skills that give you the ability to develop collaborative work processes and effective teams

Your sound judgement, flexibility and resourcefulness enable you to prioritize, muti-task and track multiple projects in order to achieve objectives.

You enjoy balancing many different tasks, staying organized and planning and have the ability to integrate multiple streams of information, prioritize and track multiple projects to meet a demanding workload and keep things running smoothly.

You bring well developed Customer service skills with the ability to deal with faculty and students on a variety of issues

4-year bachelor's degree preferably in business, office administration, communications or related field of study with a preference for areas including courses in project management, communications or design.

5 years of progressive experience providing senior leader administrative support (Equivalency will be considered)

Excellent writing skills, including use of digital communication tools

Demonstrated experience with coordinating projects and events

Who We Are:

For more information, visit:
Why Work at Sheridan

Other Details

Faculty/Department:
Animation, Arts and Design

Campus Location:

Trafalgar (may be assigned activities at any Sheridan campus) This position will work a hybrid of on-campus and remote work.

Employee Group:
Administrative

Payband:

NJ

Salary Range:
$69,232 - $86,540

Sheridan is deeply committed to implementing the Calls to Action framed by the Truth and Reconciliation Commission.

We acknowledge that we live and work on the traditional territory of the Mississaugas of the Credit First Nations, Anishinaabe Nation, Huron-Wendat and the Haudenosaunee Confederacy.

Sheridan is situated on these lands, and it is our collective responsibility to honour and r