Administrative Assistant - Newmarket, Canada - Bird Mechanical Ltd.
2 weeks ago
Description
Bird Mechanical Ltd., a well established mechanical contractor with offices in Ontario and Atlantic Canada requires a Administrative Assistant. This position will be based out of our Newmarket, Ontario location and will report to the Construction Manager.Essential Functions/Responsibilities:
- General reception duties including but not limited to answering phone calls and greeting clients, visitors and suppliers;
- Answer general phone inquiries using a professional and courteous manner;
- Direct phone inquiries to the appropriate staff;
- Reply to general information requests with accurate information;
- Sort incoming mail and courier deliveries for distribution;
- Forward voice mail from the general mailbox to appropriate staff members;
- Code and file material according to established procedures;
- Update and ensure the accuracy of the Organization's contact database;
- Provide secretarial and administrative support to members of the executive management team;
- Assist the Construction Team with various administrative tasks such as building operation and maintenance manuals, submittal tracking and taking minutes for meetings;
- Make travel, meeting and other arrangements for staff;
- Ensure front office, main hallway, kitchen and reception area are neat and tidy at all times; and
- Other administrative and support duties as may be required or assigned.
- Construction industry knowledge an asset but not required.
- Strong knowledge of Microsoft Office 36
- Ability to assume responsibility and to interface and communicate effectively with others.
- Effective oral and written communication skills and ability to represent the company and project team in a professional manner to clients, vendors and staff.
- Ability to work in a fast paced environment and to multitask.
- Detailed oriented with the ability to work independently or as part of a team
Regular hours of work:
Monday to Thursday 7:30am - 4:30pm and Fridays 7:30am-3:00pm
We offer competitive wages, benefits and a pension plan.
We thank all applicants for their interest; however only those selected for an interview will be contacted.
Salary:
$47,000.00-$50,000.00 per year
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