High Level Office - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number:48968**The High Level Office (HLO) for Reconciliation and Anti-Racism is a team within the City Manager's Office which will work closely with the established Independent Anti-Racism Body and the Indigenous Relations Office to advance the goals of the City's Anti-Racism Strategy and our commitment to Truth and Reconciliation.

With a focus on the City of Edmonton's Cultural Commitments to Safe, Helpful, Accountable, Integrated and Excellent, you will:

Prepares and shares working documents for section/branch/department/council correspondence, collecting and preparing background material for meetings, reviewing and tracking incoming correspondence for continued delegation, and reviewing written materials submitted for format, grammar, and content prior to obtaining signature
Moves completed documents through the appropriate channels and approval processes and ensures corporate standards are met and adhered to
Provides advice and assistance as required, including composing, proofreading, editing, researching, and reviewing documents, and works with other administrative professionals to develop, standardize and enhance processes and procedures for the section
Supports the development of office principles, procedures, and systems
Ensures city policy and department procedures are adhered to
Recommends modifications to improve efficiencies and reduce redundancies
Attends meetings with the HLO leadership as required, and oversees activities associated with administrative corporate initiatives
Liaises and exchanges information with administrative staff of other senior offices (sections, departments, office of the mayor, office of the city clerk, councilor's offices, etc.)
Schedules and manages the coordination of team meetings for the HLO staff
Other related duties as assigned

Qualifications:

Minimum of three (3) years progressively responsible, diversified administrative experience in a fastpaced, highly political office setting dealing with upper management, and demonstrated computer competency
Personal value base compatible with diversity and inclusion principles, GBA+, and human rights advocacy
Advanced knowledge and experience with Google Suite, and experience with POSSE, PeopleSoft and/or SuccessFactors is considered an asset
A focus on excellent customer service and the ability to maintain professionalism in a fastpaced, challenging environment
Demonstrates a high degree of initiative, and utilizes judgement and discretion when making decisions particularly when managing confidential information with a high degree of discretion
Exceptional organizational and prioritization skills, including the ability to make independent decisions regarding managing calendar requests and task management
Must be highly self motivated and produce quality, errorfree work in a fastpaced environment
Excellent written and oral communication skills
Exceptional interpersonal and teamwork abilities
Ability to recognize politically sensitive issues and bring matters of priority to the attention of the HLO leadership
Demonstrate alignment with the Cultural Commitments of Safe, Helpful, Accountable, Integrated and Excellent, fostering an environment for others to do the same. For more information on the City's Cultural Commitments, please visit
Demonstrate the foundational competencies, key behaviours and attributes of the City's six leadership competencies: Courage, Inclusivity, Values-Based Influencer, Collaborative Networker, Systems Thinker and Creative Innovator. For more information on the City's leadership competencies, please visit
Applicants may be tested

_ One Permanent Full-Time position available_

Hours of Work: 33.75 hours per week, Monday - Friday

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

Salary:
$ $ Hourly); $41, $51,769.02(Annually)

Talent Acquisition Consultant:
PL/MZ

Classification Title:
Clerk II

Posting Date:
Feb 13, 2024

Closing Date:
Feb 27, :59:00 PM (MST)

Number of Openings (up to): - Permanent Full-time

Union:
CSU 52

Department:
Chief of Staff Office

Work Location(s): City Hall, Main Floor, 1 Sir Winston Churchill Square Edmonton T5J 2R7