Executive Assistant - Toronto, Canada - Aecon Group

Aecon Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Come Build Your Career at Aecon

As a Canadian leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities.

At Aecon, you can count on:

Safety First. Our number one core value. If we can't do it safely, we don't do it at all.

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Integrity. We lead by example, with humility and courage.
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Accountability. We're passionate about delivering on our commitments.
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Inclusion. We provide equitable opportunities for everyone.

We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us

At Aecon we:

Ensure you and your family receive the services needed to
support your mental, emotional, and physical wellbeing:
Believe in helping you build your career through our
Aecon University and Leadership Programs:
Are committed to supporting and investing in inclusive work environments, through initiatives like Equity, Diversity & Inclusion training, our
Aecon Women in Trades and Aecon Diversity in Trades programs, and our
Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
Are a
leader in sustainable construction. With a strong commitment to operating responsibility by
minimizing our impact on the environment and surrounding communities.

Our business success relies on strong execution and continuous improvement - driven by the diversity, expertise and teamwork of our people.

We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community

Key Responsibilities

Provide proactive administrative support with a variety of responsibilities and special projects
Schedule meetings/conferences calls and maintain the Executive's calendar
Arrange travel as required
Prepare business expense reports when requested
Process department invoices
Order supplies
Support the preparation of reports and presentations for meetings
Coordinate and participate in team meetings, manage agenda items and take minutes as requested
Plan, organize and followup on details related to offsite meetings
Anticipate and assess the needs of executive to ensure their success.
Other related general administrative duties as required

Required Knowledge and Experience

35 years' experience supporting one or multiple senior executives
Ability to maintain strict confidentiality
SAP & Concur experience.
High level of organization, problem solving and multitasking skills
Effective communication skills, both written and oral.
Positive, solution driven "can do" attitude.
Meticulous attention to detail and accuracy.
Ability to thrive in a fast paced, high pressure work environment while effectively managing competing and changing priorities.
Proven time management skills with the ability to take initiative in the development and completion of assigned projects and duties.
Build and maintain strong relationships across all levels of the company
Liaise with other Executive Assistants as necessary.
Strong technical competence in computerbased programs, i.e. Outlook, Word, Excel, and Power Point.

Necessary Competencies