Labour Relations Assistant - London, Canada - Ontario Nurses' Association

Ontario Nurses' Association
Ontario Nurses' Association
Verified Company
London, Canada

4 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Location:
London, ON Canada

Type:
Permanent

Group/Grade:
LRA Grade 3

Rate:
$68, start)

Date:
March 29, 2023


Founded in 1973, the Ontario Nurses' Association (ONA) is a leading health-care union representing more than 68,000 registered nurses and health-care professionals and 18,000 nursing student affiliates working in Ontario hospitals, long-term care facilities, public health, community, clinics and industry.

ONA is committed to the advancement of the social, economic and general welfare of its members providing labour relations services that include representation of members to ensure their rights under the collective agreement are protected and negotiating the best possible terms and conditions of employment.

ONA advocates for the highest standards of health care for all Ontarians.

Looking to the future, ONA will continue to provide proactive strategies to raise the awareness of the value (including economic and patient benefits) of RNs with all stakeholders.

ONA is seeking to hire a


This is what else you can expect from this dynamic role:

  • Make observable contributions to the success of other team members and the overall performance of the team.
  • Calendar management and meeting logistics; can include ordering food, coordinating appointments.
  • Receive inquiries by telephone and in person and direct callers to the appropriate team member.
  • Process incoming/outgoing mail and couriers ensuring the most efficient method is used for distribution.
  • Draft and/or prepare documents including letters, memos, and correspondence or copytyping handwritten notes.
  • Produce and proofread materials/documents for Labour Relations Officers.
  • Summarize records and maintain files of arbitration awards for rights and interest cases.
  • Maintain information specific to grievances/arbitrations tracking.
  • Records management/GEL case file management; identify priorities within the tracking system (can include photocopying and scanning documents).
  • Distribute new and amended collective agreements.
  • Ensure adequate supply of general office supplies, stationary and other office equipment/supplies as needed
  • Administer invoice transactions for office expenditures
  • Coordinates communication with office staff, in conjunction with Manager, as it relates to office closures due to inclement weather
  • Coordinates communication to office staff as it relates to issues which impact the office. For example, Sonitrol issues, air quality testing, health & safety inspections, problems with the elevator.
  • First line of contact for Property Manager, landlord, and thirdparty vendors
  • Revises landlord security contact information annually for staff security and access cards
  • Notifies the Property Manager and Regional Labour Relations Manager, in the event of problems with building maintenance

What we are looking for:


  • Postsecondary certificate and/or diploma in Business Administration, Legal Administration, Administrative Services or a related field.
  • Three (3) to five (5) years of relevant experience as a legal secretary and/or legal assistant in labour and employment law or litigation matters; including one (1) year of facilities/office coordination experience required (or equivalent combination of education/experience satisfactory to ONA).
  • Records management experience.
  • Certificate, courses and/or experience in project management/coordination is an asset.
  • Advanced knowledge of Microsoft Office (including Word, Excel and PowerPoint); and demonstrated experience in database management.
  • The ability to multitask, prioritize and manage multiple deadlines in a fastpaced environment in accordance with instructions. High level of accuracy and strong attention to detail.
  • The ability to work professionally with people from various levels of the organization; impeccable interpersonal, written and verbal communication.
  • Demonstrated ability to prioritize and manage multiple deadlines in a fastpaced environment in accordance with instructions/process; high level of accuracy and strong attention to detail.
  • Adaptable and flexible individual who can work effectively as part of a team.
  • Ability to speak other languages is considered an asset

ONA Jobs

by 4:30 p.m. on April 14, 2023.

  • The Ontario Nurses' Association is committed to employment equity within its staff. Applications are encouraged from equity groups including individuals of Aboriginal descent, racialized individuals, individuals with disabilities, and LGBTQ+ persons. We also provide _
- accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for a disability during any stage of the recruitment process, please notify Human Resources at _

  • Thank you for your interest in joining us. Only those selected for an interview will be contacted._
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