Cb 24079 Maintenance Clerk - Sydney, Canada - Nova Scotia Provincial Housing Agency

Nova Scotia Provincial Housing Agency

Verified Company

Sydney, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Maintenance Clerk

Cape Breton Island District

Location:
Sydney

Type of Employment:
Full-Time, Casual (Up to 6 months)

Union Status:
CUPE Local 4840

Competition # CB 24079

Closing Date:
June 13, 2023

About Us

Nova Scotia Provincial Housing Agency (NSPHA) is the provincial government agency responsible for the administration and delivery of affordable housing solutions for low-income Nova Scotians.

That's tribute to the prosperity of Nova Scotia by helping individuals and families find a home that's right for them, at a price they can afford, in a healthy and vibrant community that offers the services, support and opportunities they need.

We accomplish this by working closely with other levels of government as well as private and community partners.

About Our Opportunity

Reporting to the Maintenance Supervisor, the Maintenance Clerk is responsible for general correspondence, reports, work orders, material requisitions, purchase orders, contracts, and other records of the Maintenance Department.

The incumbent is responsible for receiving, recording, and routing tenant complaints, keeping vehicle logs, assisting in the preparation of vehicle and other equipment maintenance schedules, and establishing and maintaining all other Maintenance department records.

Primary Accountabilities

Establish and maintain project and unit maintenance files and an efficient bring forward system for general correspondence and maintenance inspections and schedules.
Prepare, type and file assigned correspondence, reports, schedules, work orders, purchase orders, material requisitions, tenders, quotations, bids and other documentation as requested or required.
Receive and record tenant complaints, prepare file actions/work orders and take other appropriate action as required.
Prepare the Maintenance Department's attendance, illness, vacation, and related records as required.
Track and report vacant unit repairs to ensure work progresses in a timely manner.
Maintain records and liaisons with appropriate individuals concerning maintenance services contracts such as pest control, burner service, plumbing, electrical, landscaping, snow removal and ice control and others as required.

Qualifications and Experience

Degree or Diploma in Business Administration or Secretarial, plus two years' related experience.
Strong keyboarding skills with working knowledge of Microsoft Office.
Excellent knowledge of office procedures and practices are required to maintain accurate and secure files, track, and followup information/report requests and manage petty cash.
Communication skills, both verbal and written.
Interpersonal skills to deal with coworkers, tenants, contractors and vendors, other departments, and the public in a positive, tactful, courteous, and cooperative manner.
Ability to work independently with little supervision, as well as in a team environment.
Work cooperatively with others and display a positive attitude to further the goals of the organization.
Ability to exercise tact, discretion, sound judgment and initiative when investigating, questioning, and dealing with inquiries, requests and submissions that are sensitive and confidential in nature.

Assets

Possess current Emergency First Aid and WHMIS certifications.
Working knowledge of Yardi Property Management software.

Competencies required at this level of work are Organizational, Time-management, Teamwork and Confidentiality.

Equivalency

Benefits

Based on the employment status, eligibility, and union agreement, the NSPHA offers its employees a wide range of benefits such as Health, Dental, Life Insurance, Pension, General Illness (Short and Long Term), Vacation and Employee and Family Assistance Programs and flexible working schedules.

Classification:
CL 18

Salary Range:
$ $26.91 Hourly

Work Week:35 hours**
Note: This is not a Civil Service position.

To Apply

Please merge your cover letter and resume into one document when applying. In the cover letter or resume, please quote the competition number and name.

Submissions must be received by midnight on the closing date. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types:
Full-time, Casual

Pay:
$24.05-$26.91 per hour

Work Location:
In person