Civil Project Coordinator - North York, Canada - Dillon Consulting Limited

Dillon Consulting Limited

Verified Company

North York, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Overview:
Do you enjoy sharing your expertise with others and working collaboratively in a team environment? Are you a problem solver? If this sounds like you, then Dillon is the place you need to be

Your opportunity
Dillon's
Communities and Environment technical group is looking for a
Project Coordinator to join our multidisciplinary team of professionals. You will have the opportunity to work on new and exciting projects.

You will showcase your financial, organizational and communication skills in a fast-paced professional office environment. Your ability to create strong working relationships with technical project managers will elevate your and the company's collective success.

Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

This position is available at our
Kitchener, Guelph, or Toronto offices.

We offer
flexible work hours and
remote working options to help balance the competing demands of work and personal life.

Responsibilities:

What your day will look like

Project Coordination & Administration

Provide coordination support to Project Managers for the overall lifecycle of engineering design and construction projects, including but not limited to: the preparation, monitoring and execution of project plans, reports, proposals, contracts, electronic project setup and maintenance, client invoice review and tracking, and budget analysis using Dillon's financial management system
Assist with drafting client and subconsultant/subcontractor agreements and scope changes using Dillon standard templates, and coordinating the contract review and approval process
Provide assistance with general accounting needs (invoices, accounts payable, expense claims, database management, project closure, etc.)
Track, verify, and process subconsultant/subcontractor invoices
Support project managers with document control programs between clients, consultants and contractors. Tracking Requests for Information (RFI's), setting up project team meetings and facilitating responses to information from the technical teams
Provide enhanced and embedded project support to meet unique project requirements on an as required basis, such as:
Attend project meetings to record and distribute meeting minutes, participate in client meetings and liaise with various departments within our client groups
Construction contract administration support, including construction contract procurement, payment certificates, change orders, reporting, and document management
Detailed coordination for project meetings, public engagement open houses, or workshops, including venue selection, catering, display materials, and onsite event support
Support for the development of project documentation (e.g. letters, memos, forms, specifications), including assistance with planning and maintaining schedule, compiling from multiple authors, inclusion of tables/graphs/graphics, and coordinating quality and risk reviews
Occasional travel between the Kitchener, Guelph, and Toronto offices will be required.

Learning and Development

Commit to selfdevelopment and ongoing learning and professional development
Contribute to Dillon's corporate profile through active participation in professional associations and committees

Qualifications:

What you will need to succeed

5 years project administration/project coordination/construction management related experience with a background in engineering, civil preferred
Postsecondary education in a business administration or project management related program is considered an asset

Experience:

Understanding of basic accounting principles, terms and financial functions
Proficient in the use of Microsoft Office, specifically Word, Excel. and PowerPoint
Excellent attention to detail, a high regard for accuracy, and the ability to provide high quality outputs
Professional verbal and written communication skills
Time management skills and the ability to prioritize work effectively to meet tight deadlines and adapt to changing workload demands
Strong interpersonal skills and a positive "can do" attitude
Ability to develop innovative solutions when experiencing unexpected challenges or roadblocks
Experience in MS Project is considered an asset
Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset
Experience in a Professional Services consulting firm (engineering/environmental/planning) is considered an asset

Why choose Dillon

Dillon is powered by people who are technically proficient, passionate about socially important projects, and motivated to deliver superior, tangible results.

We strive to remain at the forefront of technology and innovation, and are empowered to continually grow and develop.

We live our
core values: