Administrative Assistant Ii - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

ADMINISTRATIVE ASSISTANT II

Job Posting #: 921009

Union:
Non-Union

Site:
University Centre, Toronto Rehab Institute

Department:
Specialized Dementia Unit

Reports to:
Manager, Program Services

Hours:37.5 hours per week

Salary:
$45,396 - $56,745 annually (to commensurate with experience and consistent with UHN compensation policy)

Status:
Temporary Full-Time (9-12 months)

Shifts**:
Days

Posted
Date**:
June 15th 2023

Closing Date:
June 29th 2023

The University Health Network, where "above all else the needs of patients come first", encompasses?Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world.?

Position Summary
The Toronto Rehabilitation Institute, a leader in adult rehabilitation and complex continuing care, is Canada's largest adult rehabilitation hospital.

Bringing together innovative patient care, groundbreaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions Toronto Rehab is located at four sites: University Centre (550 University Ave.), Lyndhurst Hospital and Toronto Rehab's Cardiac and Stroke Centre (Rumsey Road) and the Bickle Centre (Dunn Ave).

Find out about our purpose, values and principles here.

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities.

Duties

Utilize knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
Perform reception responsibilities; maintaining written and/or electronic calendar/schedule
Administer and monitor billing procedures and departmental budgeting records
Ensuring efficient operation of the office, within the scope of authority
Modify and maintain electronic and paper information filing/retrieval methods, systems and/or formats
Provide functional supervision to lower classified clerical position(s)
Perform clerical support functions
Perform crossfunctional responsibilities, as required
Perform other duties consistent with the job classification, as assigned.

Qualifications

Completion of Grade XII or recognized equivalent
Completion of a post

- secondary office administration program at the diploma level or equivalent

Three (3) years related administrative support experience
Previous onthejob computer/wordprocessing, database and spreadsheet software experience ; experience in a Microsoft Office environment preferred
Previous supervisory experience preferred
Experience working in a health care environment an asset
Very good organizational and time management skills
Very good interpersonal and customer service skills
Very good verbal and written communications skills
Good knowledge of health care, organizational/office practices, procedures and standards
Ability to produce high quality work in accordance with Hospital standards
Ability to maintain confidentiality
Ability to work well under pressure and use good judgment in assessing difficult situations
Knowledge of medical terminology an asset
Vaccines (COVID19 and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible