Vendor Success Coordinator - Vancouver, Canada - Global Relay

Global Relay

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Who we are:

For over 20 years, Global Relay has set the standard in enterprise information archiving with industry-leading cloud archiving, surveillance, eDiscovery, and analytics solutions.

We securely capture and preserve the communications data of the world's most highly regulated firms, giving them greater visibility and control over their information and ensuring compliance with stringent regulations.

Though we offer competitive compensation and benefits and all the other perks one would expect from an established company, we are not your typical technology company.

Global Relay is a career-building company. A place for big ideas. New challenges. Groundbreaking innovation. It's a place where you can genuinely make an impact - and be recognized for it.

Your Role:

Reporting to the Manager of Accounting Operations and working closely with the Vendor Success Lead, the Vendor Success Coordinator will play an integral role in the global purchasing and vendor onboarding function.

You will be responsible for coordinating the daily operations of the Vendor Success team and ensuring adherence to Company procurement policies and procedures.

This is a dynamic, interactive role with lots of room for growth in this up and coming team.

Your inquisitive nature, creative thinking, and emotional intelligence will be put to use as you work with stakeholders from across the business to strengthen relationships with our valued vendors.

Your Job:

Responsible for daytoday purchasing activities such as working with stakeholders to gather requirements, issuing purchase orders, requesting quotes from vendors, and preparing pricing analyses.
Act as the first point of contact for questions from stakeholders and vendors
Maintain and update purchasing portal and expenditure tracking databases
Own the vendor setup process including due diligence, vetting, creation, and maintenance of vendor accounts; ensuring completeness of the vendor record and related artefacts
Work with the Legal Team (including the Vendor Success Lead) to manage the purchasing intake process, ensure completeness of information and adherence to procurement policies by requestors, and to onboard vendors successfully
Work with the Vendor Success Lead to aid in performing sourcing activities for products and services as required
Collaborate with accounts payable for purchasing related inquiries, coding, and recordkeeping matters
Actively participate and engage in continuous improvement strategies and cost reduction initiatives
Prepare information for weekly procurement crossfunctional meetings
Collate, validate, and organize data to build reports to help stakeholders manage and forecast spend
Assist in the roll out of Vendor Success process improvement initiatives
Build and maintain vendor relationships and perform cyclical vendor management with crossfunctional business stakeholders
Other ad hoc duties as required

The global nature of the company and the position will require some flexibility in working hours in order to ensure sufficient interaction across time zones.

About You:

A minimum 1year experience in an administrative role, preferably in a corporate environment; Experience in high technology or SoftwareasaService Company is an asset
Postsecondary education in IT, Business, and/or Accounting with a good understanding of financial terminology is an asset
Procurement and/or vendor management experience will be highly regarded
Knowledge and experience with ERP systems is highly desirable
High attention to detail and accuracy
Strong organizational and time management skills and the ability to learn quickly and respond to changing priorities and demands
Strong interpersonal and stakeholder engagement skills and the ability to interact effectively across multiple divisions/departments
Ability to exercise tact and discretion and to be entrusted with confidential information
Impeccable accuracy with numbers and high attention to detail
Intermediate knowledge of Microsoft Office, particularly Excel (VLOOKUP, pivot tables, etc.) and PowerPoint
Ability to work with a sense of urgency, prioritize work and meet objectives/deadlines
Excellent telephone etiquette and ability to write clear and professional business communications
Ability to work independently as well as within a team with mínimal supervision

What you can expect:

At Global Relay, there's no ceiling to what you can achieve. It's the land of opportunity for the energetic, the intelligent, the driven. You'll receive the mentoring, coaching, and support you need to reach your career goals. You'll be part of a culture that breeds creativity and rewards perseverance and hard work. And you'll be working alongside smart, talented individuals from diverse backgrounds, with complementary knowledge and skills.

Global Relay is an equal-opportunity employer committed to diversity, equity, and inclusion.

We seek to ensure reason