Clerical Assistant, Administrative Support Group - Saskatoon, Canada - University of Saskatchewan

University of Saskatchewan

Verified Company

Saskatoon, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Clerical Assistant, Administrative Support Group:

The College of Arts and Science consists of twenty-one departments spanning the natural and physical sciences, the social sciences, and the humanities and fine arts.

Several institutes, centres, and interdisciplinary programs are also part of the college, which occupies fourteen buildings across campus.

The college has approximately 300 faculty, 150 staff, and 9,000 students, with annual expenditures of nearly $100-M across more than 2,000 funds.

The Administrative Support Group (ASG) provides clerical and administrative support in the areas of finance, graduate support, collegial processes, faculty recruitment, sessional postings, and other department
- and program-specific duties for many departments and programs in the College of Arts and Science.

Primary Purpose:
To provide clerical and administrative support for ASG-supported departments during short-term vacancies and leaves.

Nature of Work:

Reporting to the ASG Manager, and as a member of the ASG, this position provides clerical and administrative support.

The work is diverse in nature and requires a good understanding of a variety of administrative tasks. The position exercises decision-making in accordance with established policies and procedures.

The position establishes and maintains professional working relationships with a diverse group including students, staff, instructors, the University community and various stakeholders.

All work is carried out in adherence with established College of Arts and Science policies and procedures.

Typical Duties or Accountabilities:
Responsible for day-to-day clerical and administrative support in various departments as follows:

Effectively coordinating discipline specific activities and projects in the department;
Assisting with course timetabling and class builds;
Assisting in the preparation of annual salary reviews and CV updates;
Coordinating recruitment of faculty and hiring of sessionals;
Assisting with preparation of course catalogue descriptions;
Maintaining internal databases and filing systems;
Signing out keys/equipment;
Managing 25Live room bookings;
Distribution of mail;
Processing special permission forms for students;
Providing support for departmental meetings;
Maintaining departmental college directory listings;
Coordinating financial transactions for faculty; and,
Other duties as assigned by the Manager of the ASG where appropriate.

Education:
Completion of Grade 12 and the successful completion of an administrative assistant course through a recognized business college. An equivalent combination of education and experience may be considered. Knowledge, understanding, and acquired work experience in an office and university setting are assets.

Experience:
Three to five years of office experience is required, preferably in a university setting. Knowledge of College of Arts and Science and University of Saskatchewan policies and procedures would be a definite asset.

Skills:

Demonstrated strong organizational, time management, and relationship building skills; proven ability to work in a high volume setting and manage multiple projects with competing demands and deadlines; ability to maintain meticulous attention to detail and ensure accuracy; demonstrated professional maturity, judgment and decisiveness; ability to be self-directed and take initiative; ability to work independently as well as collaboratively; effective interpersonal and communication skills, both written and verbal; proven ability to handle interaction with tact, diplomacy and intercultural sensitivity and maintain confidentiality; proven ability to coordinate projects; demonstrated ability to interact effectively with internal and external stakeholders; and demonstrated strong computer skills including keyboarding and proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), PAWS, and other systems.

Inquiries regarding this position can be directed to Sharla Daviduik at _

Department:
A&S Admin Support Group

Status:
Recurring Relief recurring relief 12 months

Employment Group:
CUPE 1975

Shift:

TBD

Full Time Equivalent (FTE):
TBD

Salary:
The salary range, based on 1.0 FTE, is $ per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable):Operational Services

Salary Phase/Band:
Phase 4

Posted Date: 1/18/2023

Closing Date: 2/23/2023 at 6:00 pm CST

Number of Openings:1

Work Location:
On Campus

Criminal Record Check:
Not Applicable

Driver's License and Abstract Check:
Not Applicable

Education/Credential Verification:
Not Applicable

Vulnerable Sector Check:
Not Applicable

Please review the University of Saskatchewan's
health and safety requirements for faculty, staff and students in consideration of the COVID-19 pandemic.