Administrative Assistant - Toronto, Canada - Ministry of Health

Ministry of Health

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Health Boards Secretariat (HBS) is looking for administrative professionals with strong organizational skills and a firm grasp of financial management procedures and systems to deliver a range of administrative support services to their health-adjudicative boards.

This position will offer opportunities to broaden your skills and experience as an administrative and financial professional, exposing you to working with many stakeholders in an environment with highly time-sensitive and confidential information.

About the Health Boards Secretariat

HBS provides common corporate/administrative, financial and case-management services to several health-adjudicative tribunals/boards, as well as policy analysis and related support established under a variety of statutes.

The HBS also provides payment-processing functions for other ministry related services.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the

OPS Anti-Racism Policy and the

OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's

Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?: As a committed team player, you will:

Provide administrative support for Management of the HBS and Members of the five adjudicative tribunals/boards supported by the HBS.
Review and process per diem and travel expense claims for orderincouncil appointees.
Maintain a bring forward system in a busy, highvolume environment.
Assist stakeholders with the completion of tasks and the resolution of issues.
Open, organize and log incoming and outgoing mail.
Respond to phone and inperson inquiries regarding adjudicative health tribunals.
Coordinate and arrange logistics for meetings, including boardroom preparation/setup.
Prepare and distribute paper and electronic materials for Board Hearings and Reviews.
Produce a variety of materials using computer software including spreadsheets, correspondence and presentations.
Assist in the administration and processing of financial information and documentation.

How do I qualify?:

Mandatory:
You are proficient in oral French at the advanced level

Administrative Knowledge and Skills:

You have knowledge of administrative procedures and practices
You have experience scheduling a high volume of competing appointments.
You can determine the nature, urgency and appropriate action of requests.
You have organizational skills to prioritize tasks within a changing work environment.

Accounting and Finance Skills:

You have knowledge of accounting principles/methods
You have an understanding of financial planning and financial management systems
You can prepare and coordinate budget forecast preparation and reports and identify financial pressures through budget monitoring
You can review and analyze expense claims to ensure compliance with policies and identify discrepancies and resolve problems

Communication and Interpersonal Skills:

You can liaise with a variety of customer service inquiries from internal and external stakeholders
You can respond to general inquiries regarding the complex jurisdiction of multiple adjudicative health Boards in a diplomatic and tactful manner.
You can prepare standard correspondence, reviewing for accuracy and completeness.

Computer Skills:

You can prepare documents using word processing, data base (such as Adobe Pro PDF software), case management, and presentation software to prepare reports and correspondence
You can use specialized administrative systems such as a Human Resources Information System (e.g. PeopleSoft)

Additional Information:

Address: