Administrative Coordinator, Operations Finance - Toronto, Canada - The Cadillac Fairview Corporation Limited

The Cadillac Fairview Corporation Limited

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Role impact:

Under the direction of the Vice President, Operations Finance, this role will support the Operations Finance team, the VP, their direct reports (Finance leads for Operations Accounting, Finance Services & Finance Analysis & Advisory) in administrative and business functions including preparing and distributing documentation, meeting minutes and reports, data analysis, calendar management, organizing travel and team events, processing expenses and invoices and other departmental tasks.

What you will deliver:

Organize daytoday schedule of VP and assist Senior Directors (Leads) in calendar management
Coordinate and schedule cross departmental meetings
Maintain Time & Attendance records for the Operations Finance team
Provide data analysis for the team as required
Organize team events and socials and assist in organizing and hosting Finance Department events and Social and Wellness activities
Provide and maintain courteous, professional and efficient service to internal and external contacts by responding to requests for information in a timely manner or redirecting inquiries beyond own scope of expertise in order to maintain good levels of customer service
Organize and maintain departmental filing system (electronic and physical) as per Cadillac Fairview's File Classification and Retention Policy
Prepare documents for signature and provide support in signing process
Prepare correspondence and team communications
Organize travel arrangements for team members
Complete expense reports and process invoices and wire payments
Identify issues that have potential to negatively impact the effectiveness of the team and research and recommend possible solutions to VP in order to ensure department runs at optimum efficiency
Other responsibilities as assigned: some accounting tasks from time to time such as generating reports from financial system, merging documents in pdf, checking the manual summaries of Development cheques
Prepare overhead head count report for certain departments on a quarterly basis
Prepare spreadsheets as needed to assist in analyses as required
Set up Accounting Calendar deadlines for the year and maintain any change requests

What your strengths are:

A team player with strong interpersonal skills
Strong communicator, verbal and written
Detailoriented and focused on accuracy
A multitasker, quick learner, and can work independently in a fastpaced environment
Excellent with time management and organizational skills
Analytical with good problem solving skills
Customerservice focused
Able to work under pressure with mínimal supervision

What you need to succeed:

University or College degree in Business/Accounting preferred
Proficient in G Suite productivity tools (Gmail, Drive, Docs, Sheets, etc.)
Experience in data analysis
Minimum of 35 years related work experience with at least 12 months supporting a large team
Thorough knowledge of: administrative practices, office policies and procedures and accounting procedures
Strong organizational and administrative skills

_Why you should join us:
_
At Cadillac Fairview we have been transforming communities for over 50 years. We are so much more than our properties. We are building leaders at all levels.

We offer the challenge of interesting work, a great organizational culture, the opportunity to collaborate with the best in the business, and support for your growth and development.

We reward values-based behavior and superior results with a competitive rewards package that includes best-in-class benefits and pension. Imagine a place where you can make a difference

At CF our everyday actions and critical business decisions are guided by our CF Values.

Achieving results is naturally important for us and we achieve results through behaviours that are consistent with our CF Values.

Are you someone who believes in our values?
-
_Aim Higher_ - we strive to exceed expectations
-
_Own Your Expertise_ - we empower ourselves and each other
-
_Collaborate Effectively_ - we bring the right people together to get the right results
-
_Engage with Empathy_ - we objectively consider the needs of others
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_Embrace Change_ - we drive, learn from, and adapt to change

At CF you'll join a diverse community and award-winning team where your talent and commitment to excellence are welcomed, valued and respected.

We're ready to meet you there - are you?