Internal Operations Coordinator - Mississauga, Canada - Service Plus Aquatics Inc

Service Plus Aquatics Inc

Verified Company

Mississauga, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Service Plus Aquatics Inc. is a rapidly-expanding, progressive corporation, devoted to providing exceptional service to the commercial recreational aquatic industry.

Established in 1989, we are known for our leadership in design/build services, restoration and repair, and facility management, specializing in LEED design.

Dedication, on-going training and a truly dynamic TEAM, combine to make this company an industry leader._

60% - Internal Operations / 20% - Payroll/Deposits / 20% Human Resources
In the
Internal Operations Coordinator role, you will be expected to support the following duties as required,

Payroll Administration/Deposits
Supporting the Human Resources & Operations Department Manager with payroll submission, payroll deductions, reports, and backup package
Complete the daily mail and deposits as applicable, and provide related daily report.
Vehicle/Fleet Management
Maintenance, repairs, insurance, licensing, purchasing, financing, GPS, KM monitoring, Fleet supplies, tracking, pricing, 407 ETR tracking and invoicing, preventative maintenance, procurement, etc.
Company Telephone and Cell Phone Maintenance
Initialization/Coordination/Repair/Purchase/Training
Tool Management
Reporting system/tracking/repair/allocation/preventative maintenance, financing.
Procurement and Management of Disposables (i.e. office supplies, safety supplies, inventory/stock, etc.) & utilities
Backup support for inhouse Training of new Employees
WHIMIS, TDG, and new Employee Orientation and Benefits
Human Resources direct support and collaboration
Backup support to the Human Resources & Operations Department Manager, with WSIB claims, HRDC coordination, Recruitment, Company Benefits, affiliated Trade Schools/Grad Programs, coop placements, etc.
Primary liaison in governing costeffective partnerships and contract agreements with corporate vendors, when related to Internal Operations
Security system maintenance, and overall building security/safety and emergency contact support.
Backup for Sage inventory, contact for IT consultants, setup, troubleshooting, managing passwords and Sage access
Internal/General Operations
Administration of Company's infrastructure
Reception (monitor main switchboard, and transfer calls to appropriate departments)
Order office supplies, while maintaining/organizing the supplies room
Hilti On Track user setup and maintenance. First line of support and troubleshooting. Or other associated asset tracking system.

- mJobTime or other payroll system; master administrator responsible for user set-up and maintenance. First line of support and troubleshooting

Oversee any and all office buildingrelated projects (managing office restructuring, acquiring building/restructuring permits, office relocations, offsite storage facilities, lease hold improvements, etc.)
Miscellaneous tasks as requested by the Human Resources & Operations Department Manager, and the Management Team at large.

Position Summary - Internal Operations Initiatives

Weekly meetings with the Human Resources & Operations Department Manager & associated minutes.
Provide a detailed completed and 'in progress' tasks, alongside prospective strategies and associated timelines (a generalized 'housekeeping' list, covering off all internal operations and human resourcebased projects) to the Human Resources & Operations Department Manager, cc'ing the CEO at the end of each week
Contribute to short and longterm organizational planning and strategy as a member of the internal operations and human resources team
Assist with fiscal 'yearend' operations, as requested by the President & CEO
Procedures; Corporate procedures
Yearend & season end administration
Seasonal activities
Annual activities including annual bidding of operations suppliers including: insurance, benefits, operational expenses, IT expenses and fleet expenses as corporate bids; regularly taking suppliers out to market.
IT systems admin & ops.
Other daytoday duties and projects, as assigned by the President & CEO

Position Summary - Human Resources Initiatives

Post job ads, schedule/conduct interviews, perform reference checks, draft 'offer of employment' contracts, as requested
Process and file all new hire paperwork
Initiating and completing newly hired employee HR files, affixed with associated name tabs and employeerelated inserts, that have been 100% completed with all necessary information
Backup support to the Human Resources & Operations Department Manager, for all new hire strategies/initiatives (i.e. attend job fairs, trade shows, etc.)
Assist in the maintenance of records of employee personal information
Leads information sessions to train/educate employees on any and all new policies and procedures
Keeps apprised of Provincial and Federal regulations and guidelines for employee compensation, communicating any and all information to the Vice President