Administrative Assistant - Vancouver, Canada - Stantec

Stantec

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant SF )

Description

Join a team that does more than generate and deliver electricity through its work; join a team that powers growth and advances communities.

Seeing beyond the project at hand, you'll work with us to advance the industry and build your career.

We operate with the strength of a $3B company and have the agility of a specialized power group, and work on some of the most challenging and cutting-edge projects around the world.

Whether helping to define microgrids, pushing the boundaries on clean energy or grid modernization, you'll find yourself working with leaders in transmission & distribution, thermal generation, and renewable energy in one of the world's top 10 design firms, broadening your skills and developing your career.

Your Opportunity
We are currently seeking an Administrative Assistant to join our Energy team in our Vancouver and Burnaby offices.

Your Key Responsibilities

Prepare correspondence, proposals, reports, schedules, minutes, spreadsheets, presentations, database lists, specifications and contracts.
Organize, attend and minute meetings including the coordination and tracking of action items and deliverables
Process expense reports, invoices, orders, timecards etc.
Manage calendars, schedule meetings, book meetings rooms
Coordinate travel itineraries and arrangements
Assist with filing and archiving documents
Work cooperatively with all team members, support and coordinate with other administrative staff as required
Ensure awareness of and support management in adherence to corporate policies and procedures
Maintain and update department organizational charts and other departmentrelated documents
Develop relationships and works closely with other departments, such as IT, Facilities, and other service teams to support operational needs
Perform other administrative duties as required

Qualifications

Your Capabilities and Credentials

Excellent written and verbal communication skills
Strong multitasking skills with the ability to prioritize and organize multiple concurrent assignments
Ability to work effectively under pressure in a fastpaced environment, high attention to detail
Understanding of and adherence to various confidentiality requirements
Must be willing and able to take initiative when needed
Ability to deal with difficult situations and/or people
Willingness to learn and develop and accept feedback
Proficiency in MS Office Suite and similar office software
Ability to perform in a dynamic and fastpaced environment

Education and Experience

High School Diploma with a minimum of 5 to 6 years' experience; or post-secondary degree in a related field with a minimum of 2 to 3 years' experience; or equivalent combination of education and experience, preferably with an Engineering consulting firm or similar environment.

Position will primarily work in an office setting, approx. 80%.

Typical office environment working with computers; Stantec offers a flexible work environment (a hybrid model of working in the office and at home).

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice._

Stantec is a place where the best and brightest come to build on each other's' talents, do exciting work, and make an impact on the world around us.

Join us and redefine your personal best. The experience will forever shape your future. #FeelingEnergized

Benefits Summary:

Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.

Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.

Primary Location :
Canada-British Columbia-Burnaby

Other Locations :
Canada-British Columbia-Vancouver

Work Locations:

Vancouver BC

Organization :
BC-1182 Energy-CA West

Employee Status :
Regular

Job Level :
Individual Contributor

Travel :
No

Schedule :
Full-time

Job Posting :
Nov 24, 2023, 6:51:09 AM

Req ID: 230004SF

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation