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Vaughan

    Property Administrator - Vaughan, Canada - Newlands Group

    Newlands Group
    Newlands Group Vaughan, Canada

    1 week ago

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    Description

    Position Title: Property Administrator
    Location:Vaughan, Ontario

    Position Summary:

    We are seeking a dedicated Property Administrator to join our clients Commercial Property Management Team. The successful candidate will report to the Property Manager and provide full administrative support for the operation of retail properties. This role involves a variety of services including bank deposits, accounts receivable and payable processing, rent roll review and production, tenant liaison, and scheduling coordination.

    Primary Responsibilities:

    • Accounts receivable reporting and support; bank deposits, etc.
    • Review and production of the monthly rent-roll.
    • Liaison with revenue accountants, lease administrators, and legal to ensure the accuracy of information.
    • Tenant document control, tenant liaison, and communication on day-to-day property management issues.
    • Preparation, processing, and payment of purchase orders.
    • Day-to-day management of accounts payable issues and supplier invoices.
    • Liaison with expenditure accountants for expense-related issues.
    • Coordination of programs including but not limited to inspections.
    • Sub-contractor setup and monitoring, including contract preparation.
    • Assist the Property Manager with monthly budget/expense variances, forecasts, and annual budgets.
    • Administer and monitor service contracts in addition to the review of vendor/contractor performance.
    • May perform reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail, etc.
    • Perform other duties as assigned.

    Desired Skills and Experience:

    • Completion of three (3) years of commercial/retail property management experience.
    • Proficiency in accounting and financial management (A/P and A/R).
    • Strong software application skills (Yardi, MS Office, including Excel).
    • Excellent planning and organizational abilities.
    • Effective interpersonal and conflict resolution skills.
    • Strong written and verbal communication skills with a customer service focus.
    • Ability to work well under pressure, multitask, and meet deadlines.
    • Ability to work independently as well as within a team.

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