Donor Engagement - West Vancouver, Canada - Mulgrave School, The International School of Vancouver

Mulgrave School, The International School of Vancouver

Verified Company

West Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary

Reporting to the Director of Advancement, the Donor Engagement & Database Manager is an integral part of the Advancement team.

This role fulfils the following primary duties aimed at maximising fundraising revenue, communication impact, and outreach.

Management and administration of the advancement database including data integrity, improvement, staff training, gift processing, and payment portal management
Maintains high proficiency in Blackbaud's Raiser's Edge NXT and perfects the data input and output process and system
Provides data analytic insights for planning and implementing a diverse portfolio of fundraising strategies to support the school's development needs
Responsible for certain key Advancement Services including prospect research & strategy, office administration, and donor service and stewardship

Duties and Responsibilities

Including but not limited to the following:
Database Management and Data Analysis

Maintains the overall database integrity and quality, including routine data improvement, data auditing, practice enforcement, security and code value management, systems checks, and database functions
Import and export data from various sources, including manual entry
Administers and manages gift processing, batch entry, and donation coding; prepares backup gift documentation and makes adjustments
Manages the prompt issuance of donation receipts for tax purposes, ensuring proper documentation in accordance with the rules, regulations & guidelines of the Canadian Revenue Agency (CRA)
Posts all donation entries to the Financial Edge system weekly and reviews weekly and monthly reports for accurate reconciliation with the Finance Department Performs monthly fundraising reconciliations and pledge management.
Identifies, recommends, establishes, and implements relevant Advancement procedures, technologybased solutions, systems, standards, and processes including solutions for accuracy, integrity, security (privacy), and efficiency.
Provides training for Raiser's Edge users within the Advancement office and school as appropriate.
Ensuring policy and procedure documentation is current and implemented.
Maintains uptodate knowledge of relevant CRA rules and regulations
Liaises with Finance for reconciliations to produce projections, revenue actuals, reports, and other documentation, including for audits, as needed.
Works with the Director of Advancement and provides statistical analysis and financial reporting, including historical and current analysis to inform the strategic direction of fundraising.
Works with other team members, including fundraisers, on their needs as they relate to database reports and information to perform their roles effectively and position them for success.
Is responsible for pipelinedonor relationship management system and processes including presenting pipeline reports to the Director of Advancement, and other staff to help inform fundraising and stewardship
Carries out research and analysis on giving histories and patterns to determine philanthropic profiles including financial ability and capacity to make a gift
Updates donor wealth screenings and other fundraisingrelated data
Identifies, mines, and analyses prospects for fundraising and outreach initiatives
Is able to present research in an enduserfriendly fashion for teams, leaders, and volunteers for fundraising and outreach initiatives

Donor Service and Stewardship

Understands stewardship best practices and is able to create prompt, engaging donor acknowledgement communications and processes; Manages donor listings and delivers on certain stewardship program activities
Manages records and donor relations for monthly donors and assists fundraisers with multiyear pledge donor relations
Assists with executing the donor strategy, including but not limited to individual and family engagement activities, cultivation, solicitation
Helps develop meaningful stewardship strategies for current donors, including their reentry into the donor cycle
Works with the Director of Advancement in securing new parent meetings and producing all donor and prospect solicitation materials and correspondence as required by donor strategies
Participates in all advancement team activities, such as sharing knowledge and best practices, collaborating on donor approaches, etc.

Other

Helps support alumni information management.
Manage and reconcile the Advancement budget.
Works effectively with colleagues within Advancement and across the school, including leadership, ensuring respectful use of time and collaboration when they are asked to support or work with this role.
Maintains a high level of sector and best practice knowledge relevant to the role and shares this with the team to model a culture of continuous improvement.
Provides other administration services normal to an Advancement office and carries out additional duties as required.