Admitting Clerk, Shapedown Program - Vancouver, Canada - PHSA

PHSA

Verified Company

Vancouver, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Admitting Clerk, Shapedown Program
BC Children's Hospital

Vancouver, BC

Performs secretarial and clerical duties such as typing, processing mail, filing, scheduling appointments and tests.

This position also inputs data, sorts and retrieves data from databases, obtains patient information utilizing computerized software in accordance with established policies, standards and procedures.

What you'll do

Type materials such as correspondence, minutes, reports and agendas for meetings.
Arrange meetings as directed, book meeting rooms. Maintain calendars, record, transcribe and distribute minutes or notes of meetings.
Receive and process requests for referrals based on Shapedown BC protocols and guidelines. Set up appointments using information from patient's charts. Coordinate with the staff in the area to schedule and make changes to appointments.
Contact patients to set up tests at various labs, order tests from appropriate lab and follow up to ensure tests have been done prior to clinic appointment. Coordinate radiology and any hospital testing and other doctor referrals.
Obtain written, signed consents from parent(s) or guardian(s), authorizing release of information, making sure registration information is complete and correct. Obtain other essential information when required.
Prepare accurate and well formatted documents using various word processing, spreadsheet and presentation software packages, including creation of tables, spreadsheets, and reports in a timely manner.
Enter and collect data, gather background materials, collate consultations and histories for patients as required.
Arranges computer /ID access for current and new staff along with any other departmental access as needed.
Sets up and maintains departmental filing, scanning, prepares correspondence and related materials. Gathers, compiles, enters data into program specific database as well as hospital database.
Maintains inventory as required; maintains office supplies according to predetermined reorder levels; arranges for maintenance and repair of equipment.
Provides database training and support to clerks at other Shapedown BC sites.
Prepares and submits expense claims by ensuring invoices are coded to correct cost centre and authorized for payment. Maintains a bringforward system for all billings/invoices. Submits check requisitions for reimbursements and expenditures for payment.
Maintains and updates documentation of all program policies, processes and procedures, and provides feedback for overall program improvement as required.
Performs other related duties as assigned.

What you bring:

Grade 12 plus two years recent related experience or an equivalent combination of education, training and experience

You will have the ability to
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Type 45 wpm
:

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Demonstrate knowledge of medical terminology
:

Communicate effectively both verbally and in writing
Deal with others effectively
Organize workload.
Demonstrate awareness of and commitment to learning and understanding the Truth & Reconciliation Commission's 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and other related reports.
Commit to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC and BC's Declaration on the Rights of Indigenous Peoples Act

What we bring
Every PHSA employee enables the best possible patient care for our patients and their families.

Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future.

That's why we're focused on your care too - offering health, wellness, development programs to support you - at work and at home.

Join one of BC's largest employers with provincewide programs, services and operations offering vast opportunities for growth and development, and recognition programs that honour the commitment and contribution of all employees.
Access to professional development opportunities through our inhouse training programs, including +2,000 courses, such as our San'yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
Annual statutory holidays (13) with generous vacation entitlement and accruement.
PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type:

Temporary, Part-time (0.50 FTE until March 31, 2024)

Wage:

$26.06 per hour

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