Receptionist - Halifax, Canada - Dalhousie University

Dalhousie University

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Details:

Position Information
Position Title
Receptionist

Department/Unit

Family Medicine

Location

Halifax, Nova Scotia, Canada

Posting Number

S1523

Employee Group

None

Position Type

Temporary

Duration of Contract (if applicable)

10 months

Employment Type

Full Time

Full-time Equivalency (FTE)

Salary
- $ $30.06 per hour ($40,061 - $50,808 per annum, 32.5 hours per week)

Classification

Provisional Statement

About Dalhousie University

Dalhousie University is Atlantic Canada's leading researchintensive university and a driver of the region's intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purposedriven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Family Medicine strives to provide leadership by advancing the discipline of family medicine through education and research in primary health care, teaching family medicine residents and medical students, and demonstrating our commitment to lifelong learning and the dissemination of knowledge to Maritime family physicians. Reporting to the Financial Manager, the Receptionist will provide strong customer service and administrative support for the efficient and smooth running of the Department's reception area.

Key Responsibilities

Act as the first point of contact for the Department of Family Medicine. Maintain a good working knowledge of all the programs within the department and the operating policies and procedures in order to clerically support all programs and assist callers and visitors to the department.
Provide secretarial support to the Director of Faculty Development, the Department's Faculty Development Workshop Committee, faculty members without clerical support and administrative staff requiring assistance.
Provide clerical and secretarial support to committees such as the IT and Distributed Technology, and Wellness Committees.
Manage reservation calendar and signout/return of all departmental IT equipment, data projectors, laptops, etc. Support Communications Officer with Dalhousie Department website updates according to University branding guidelines, creating promotional material, branding items, handouts, brochures, etc.

Coordinate arrangements for meetings including scheduling, room bookings, Zoom bookings, IT equipment bookings, compiling materials, and ensuring follow up of action items.

Note
Due to operational requirements, the successful applicant is required to work in-person on campus.

Dalhousie's vaccine mandate has been suspended at this time, and employees no longer need to provide proof of full vaccination.

However, health and safety risks to our community will continue to be monitored and a vaccine mandate may be reinstated if necessary.

Additionally, as this position is in a clinical academic department based within Nova Scotia Health facilities, NSH's vaccination and other relevant workplace policies may apply.

Required Qualifications

Office/Business Administration program with three years' related work experience (or equivalent combination of training and experience).
Proficiency in MS Office (Word, Excel).
Excellent communication and organizational skills with the ability to exercise initiative and work independently.

Assets

Job Competencies

Additional Information

Application Consideration

Diversity Statement