Manager, Administrative - Regina, Canada - Saskatchewan Government Insurance

Saskatchewan Government Insurance

Verified Company

Regina, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Do you value integrity and innovation? How about passion and caring? Great Us too, and that's why you'll fit right in.

Our intentional culture promotes trust and participation, encouraging you to bring your heart and mind to work every day.

Out-of-Scope

Key Accountabilities

Note:

This section is not intended to be an exhaustive list of duties and responsibilities - other duties and responsibilities may be assigned.

Corporate Mail Services- Ensures corporate mail is received and distributed in a reliable, timely, cost-effective, and efficient manner.- Organizes, coordinates, and controls the workflow of mail and freight at head office.- Establishes mail and freight processing priorities.- Ensures documentation is complete and secured on incoming remittances and freight.- Coordinates mass shipments.

Corporate Warehouse- Ensures that the Corporate Warehouse provides efficient stock distribution to all departments, branches, issuers, and brokers.- Ensures adequate inventory levels of forms, brochures, supplies, and stickers are maintained.- Ensures mínimal investments in inventories while satisfying corporate requirements.- Oversees the maintenance of accurate stock and processing records, monitoring costs and the proper security and housekeeping of stock.- Oversees the secure storage and/or shipment of cash settlement vouchers (cheques).- Ensures detailed records of settlement vouchers are maintained from the time of delivery, including the usage and return of spent vouchers.

External Stakeholder Relationship Management- Liaises with equipment and supplies vendors, courier and delivery companies/personnel, Canada Post Corporation, ensuring maximum benefit to the corporation is received through agreements for discounts and services contracted.- Manages print and mail services vendor contracts across the regions, monitoring vendor performance to ensure services rendered meet business area ongoing needs, conform with the terms and conditions of the contract and taking appropriate action as required.

Print Services- Manages and coordinates the activities and responsibilities of print services operations for SGI and its regional operations.- Monitors, manages, and improves the efficiency of the print support services including re-engineering current operational support processes.- Supports projects led by other departments ensuring on time and on target delivery of all print services projects (i.e., promo product printing, batch customer correspondence, form duplication, program specific customer correspondence, training materials, manuals, etc.) for SGI and its regional operations.- Resolves work or customer issues, provides technical/professional guidance, and recommends measures to improve print productivity and product quality.- Requisitions materials and supplies maintaining inventory (i.e., high-speed printer toner, MICR cheque toner, paper stock including specialty paper and letterhead, cheque stock, envelopes, promotional inserts, postage machine supplies, etc.).- Compiles and provides monthly reporting (i.e., print volumes, stuffing volumes, equipment downtime, etc.).- Ensures all print services equipment is maintained and operational to meet service standards.

Operations Management- Provides input into the annual and strategic plans, for print services, required to improve business operations.- Leads the development, implementation and execution of a strategy focused on alternate print service delivery.- Conducts industry analysis and best practice research to define the opportunities for adopting an alternate service delivery model.- Researches and develops print service/technologies, measures, and communicates their strategic value in partnership with our customers.- Liaises between Facilities Management and the Regina Operations Centre staff (i.e., notifications of projects, maintenance for generators and UPS, shutdowns, etc.)

People Leadership- Builds a high performing workforce by actively leading human resource activities.- Ensures development of divisional succession plans.- Builds a culture of leadership and accountability to effectively deliver on strategic and corporate strategies, ensuring integration with employee performance development and career development plans.- Drives performance through team members and is committed to leadership development across the company, supporting employees and workforce readiness through mentoring, training, and developmental opportunities.

Corporate Management- Ensures programs and policies are in alignment with corporate, strategic, and divisional strategies.- Manages risk in area of authority.- Prepares, reviews, manages and/or approves departmental/divisional budgets.- Prepares decision requests, decision and/or information items and/or SGI board items.

- Ensures that the Health, Safety and Emergency Management Policy is applied in area of responsibility, including development, implementation and managing of program components specific to depart