Administrative Assistant- Real Estate - North York, Canada - Royal LePage Realty

Royal LePage Realty
Royal LePage Realty
Verified Company
North York, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

Busy Real Estate Team is seeking an Administrative Assistant

Must own a vehicle

Must have at least 2 years of Real Estate Admin Experience

General Duties:

  • Making and taking Phone calls
  • Record keeping and filing/updating Drop Box, Google Calendar etc.
  • Support of other Team members (licensed and unlicensed) as needed
  • Database management (Ixact or other CRM based system)

Listings:
Coordinate the Listing Process

  • Client presentation preparation / research
  • Property CMA's (Comparative Market Analysis)
  • TREB paperwork preparation listing data / description
  • Feature Sheets, Websites, Social Media
- written preparation

  • Write ads
- "Showing" feedback
- follow-up with Agents
- compile written feedback for Clients

  • Client Survey & Moving Tips Brochures Delivered

Buyers:

  • Create CMAs
  • Make showing/inspection appointments for Team member(s)
  • Setup buyer searches and maintain prospect matches
  • Prepare offers in Web Forms, SkySlope, Authentisign, Digisign
  • Client survey delivered upon successful sale

Deals:

  • Trade records ensure all necessary documents are in place and have reminder in place for necessary missing paperwork or requirements
  • Update database for future mailing and contact of client

Database:

  • Maintain database ensure integrity of data
  • Ensure tracking data within database continues to support teams needs
  • Provide necessary reports for mailings, events etc.

Gift Tracking Program:

  • Manage gift "thankyou" program
  • Maintain database of gifts; type of gift, cost, date provided

Referral Tracking Program:

  • Track all incoming referrals
  • Provide initial thank you card and gift track type of gift and amount
  • Provide final thank you card and gift for successful close to transaction
  • Ensure database tracks the following: Who referred, when, type, person's name, # of referrals to date & gift(s) provided

Client Events:

  • Play coordinator/support role for client events
  • Ensure database is up to date and directed to proper clients
  • Help manage the event, providing budget and plan for each event

Farm Area:

  • Track database of sales for respective Farm areas
  • Help coordinate monthly newsletter and reporting
  • Coordinate other mailings to farm area as needed

Important characteristics:

  • Strong technical ability and familiarity with Excel, Instagram,
  • Minimum 2years real estate admin experience and familiarity with TREB searching
  • Attention to detail
  • Team oriented
Team deal bonus (approximately $10,000-$15,000) based on experience and qualifications


Job Types:
Full-time, Permanent


Salary:
$65,000.00-$75,000.00 per year


Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Weekends as needed

Supplemental pay types:

  • Bonus pay

Education:


  • Secondary School (preferred)

Experience:

Real Estate Admin: 2 years (required)
Deals Admin: 1 year (preferred)


Ability to Commute:

  • North York, ON M3C 0H5 (required)

Ability to Relocate:

  • North York, ON M3C 0H5: Relocate before starting work (required)

Work Location:
In person
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