Financial Assistant - Toronto, Canada - University of Toronto

University of Toronto

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:11/28/2023

Req ID: 35114

Faculty/Division:
Faculty of Arts & Science

Department:
Dept of Geography

Campus:
St. George (Downtown Toronto)

Position Number:

Description:

About us:

Founded in 1935, the University of Toronto's Department of Geography is one of the oldest and largest geography departments in North America.

The graduate program in Planning joined the department in 1982 and we are now known as the Department of Geography & Planning.

Our community of geographers and planners, of scholars and practitioners, works with passion and a sense of responsibility in our research and teaching to better understand peoples and their natural and social environments, and to support communities in envisioning more just and sustainable futures.

We prioritize the importance of academic freedom and the ability of our faculty and students to engage with complex and controversial issues, as described in the University of Toronto's Statement on Freedom of Speech.

Undergraduate Geography programs are available at each of the three geography departments located across the University of Toronto's three campuses: The Department of Geography & Planning at the St.

George Campus; The Department of Geography, Geomatics and Environment at the Mississauga campus (UTM), and The Department of Human Geography at the Scarborough Campus (UTSC).

This website provides an overview of the St. George campus undergraduate Geography programs and the tri-campus graduate programs in Geography & Planning.

Faculty from all three of the tri-campus geography departments, and colleagues from several other units, work together to provide the vision for and the delivery of our tri-campus graduate programs in geography and planning.

Your opportunity:

Reporting to the Department Business Officer, as the Financial Assistant you will process financial transactions for research grants in alignment with generally accepted accounting principles, the University's financial and purchasing guidelines, as well as funding policies.

You will bring a strong understanding of financial administration, accuracy, and a high degree of professionalism and customer service to facilitate the achievement of these activities.

Your responsibilities will include:

Monitoring, recording, reconciling and reporting on funding accounts for multiple research grants
Processing accounts payable and accounts receivable according to the University Guide to Financial Management, processing expense reimbursements and journal entries, identifying and resolving financial discrepancies
Liaising with agencies, collaborators, industry sponsors, faculty, and other stakeholders regarding funding
Verifying research funding proposals are complete, accurate and adhere to University guidelines and procedures, and verifying that research accounts are processed according to sponsor and/or granting agency guidelines
Keeping Business Officer and Principal Investigator(s) uptodate on financials, and of any concerns or setbacks
Tracking grant end dates, and notifying faculty of upcoming dates and timelines of spending in alignment with grant expiry
Acting as the first point of contact for payroll related enquiries, and processing payroll, stipends, and honoraria
Responding to enquiries within the defined scope of the role and redirecting as appropriate

Essential Qualifications:

Advanced College Diploma (3 years) in a relevant field (e.g. accounting, finance) or acceptable combination of equivalent experience.
Minimum three (3) years relevant experience processing payroll and recording financial transactions (including accounts payable, accounts receivable, journal entries, expense reimbursements and invoicing) using a computerized information system
Demonstrated knowledge and understanding of basic accounting principles
Ability to prioritize competing demands in order to meet strict deadlines with accuracy and a strong attention to detail
Customer serviceorientation and demonstrated strong interpersonal skills, along with ability to work well in a team environment
Demonstrated ability to exercise tact, good judgment and diplomacy in interacting with staff, faculty and students
Strong ability to be proactive and to work with a variety of contacts
Ability to exercise good judgment
Excellent interpersonal skills along with ability to work well in a team environment

Assets (Nonessential):

Experience interpreting and adhering with granting agencies' funding guidelines and policies.
Knowledge of the University's Guide to Financial Management

To be successful in this role you will be:

Communicator
Meticulous
Organized
Proactive
Procedural
Team player

Closing Date: 12/06/2023, 11:59PM ET

Employee Group:

USW

Appointment Type:
Budget - Continuing

Schedule:
Full-Time

Pay Scale Group & Hiring Zone:

Job Category:
Finance/Budget/Planning/Audit

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