Administrative Support Clerk - Edmonton, Canada - City of Edmonton

City of Edmonton

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Number:49330**As an Admin Support Clerk, you will be responsible for entering payroll information, supporting the Notification Order process and providing administrative support as required for the Waste Services Branch business operations.

Your success will be measured by your ability to complete orders on time and ensure employees are paid accurately, along with correct data entry.

What will you be doing?

Input payroll data into PeopleSoft system and ensure every employee gets the correct payroll payment each pay period
Make any changes to employee hours as requested by their supervisors, ex
Bank Used time, modified duty, medical, vacation, etc.
Resolve payroll discrepancies with employees, their supervisors, and occasionally with the payroll team in Employee Services
Reconcile any differences between employee gang sheets and payroll data in the system including employment status, time entries, pay rate, weekend premiums, shift differentials, override rate, time codes each pay period
Update spreadsheets for various areas in Waste Collection Service for tracking of daily tonnages, KPI's, overtime, and overweight loads
Create notification orders, update information provided by inspectors, contractors, the Customer Support Team or Waste Supervisors and distribute the created notification orders
Track and monitor notification orders for completion, closing and distributing to Waste Inspectors
Receive notification orders from supervisors and contractors for processing and/or distribution
Create new sites, update billing changes and enter information into Active List, Database and CIS systems
Schedule and organize meetings prepare the boardroom, take minutes, and create agendas
Ensure document management, retention, disposition and distribution, adhering to FOIP requirements

Qualifications:

Two (2) years progressively responsible related administrative experience, preferably in payroll administration and procedures

Skills Required for Success:

Experience compiling statistics, preparing reports, and taking and preparing minutes
Knowledge of payroll practices and procedures and related collective agreements
Alignment to our Art of Inclusion: Our Diversity and Inclusion Framework
Alignment to our Cultural Commitments
Alignment to our Leadership Competencies
Applicants may be tested

Assets:

Knowledge of the Waste Services programs and services related to collection activities
Experience working with PeopleSoft, SWCOLL, RECOLL and Geoware experience

Conditions of Employment:

Hire is dependent on Police Information Check including Vulnerable Sector satisfactory to the City of Edmonton

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Hours of Work: 33.75 hours weekly; Monday

Friday

The weekly hours of work for this position are currently under review and may change at a future time.

Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance.

_ Up to 1 Temporary full-time position up to 11 months_

Salary:
$ $ Hourly); $41, , Annually)

Talent Acquisition Consultant:
NC/RA

Classification Title:
Word Data Processing Clerk II

Posting Date:
Apr 5, 2024

Closing Date:
Apr 12, :59:00 PM (MDT)

Number of Openings (up to): - Temporary Full-time

Union:
CSU 52

Department:
Waste Services

Work Location(s): Kennedale, St Edmonton T5A 4L3