Administrative Coordinator, Research - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Coordinator, Research

Job Posting #923087

Union:
Non-Union

Site:
Toronto General Hospital

Reports to:
Lead AI Scientist

Hours per week: 35 hours

Salary:
Commensurate with experience and consistent with UHN compensation policy

Status:
Temporary Full-time

Shifts:
Day

Posted Date:
August 1, 2023

Closing date:
August 15, 2023

The
University Health Network, where "above all else, the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise have made UHN a national and international resource for patient care, research, and education.

With a long tradition of groundbreaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing in the world.

Position Summary

Working under the Project Manager and Lead AI Scientist, the Research Administrative coordinator will be responsible for day-to-day administrative activities regarding research projects and schedules for the AI department.

We are looking for an organized, detail-oriented individual with excellent communication and problem-solving skills.

Duties

Interacts with both internal and external contacts primarily for the purposes of exchanging information and resolving problems within scope of authority.
Demonstrates excellent competency in written and verbal communications.
Acts as the resource person to the department on all office administrative matters. Communicates, interprets and trains others on departmental policies. Develops internal procedures. Adapts communication to different audiences using discretion and judgment. Exercises discretion in handling confidential division/corporate department information.
Internal contacts: UHN staff across all levels and functions including senior leaders.
Proactive and independent management of calendar using diplomacy given nature of contacts such as internal and external senior leaders and prioritization of competing demands.
Plan and coordinate for assigned personnel attending conferences and offsite events by organizing travel arrangements, accommodations, event registration, preparation of meeting materials and submission of expense reports.

Qualifications

5 years of senior administrative experience.
Supervisory experience preferred
Community College Diploma in General or Medical Office or equivalent Administration. Bachelor's Degree preferred
Letter of Reference
Proficiency using outlook, teams, zoom, and other organization management tools

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Vaccines (COVID and others) are a requirement of the job unless you have an exemption on a medical ground pursuant to the Ontario Human Rights Code.

UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.