Office Support Assistant/clerical Assistant - Toronto, Canada - IBI Group

IBI Group

Verified Company

Toronto, Canada

1 week ago

Posted by:

Sophia Lee

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Description

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire - to help our clients create livable, sustainable, and advanced urban environments.

IBI Group is now proudly a part of Arcadis.

Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.

JoinOneIBI

Job Description:

Our mid-town Toronto office is in search of a Clerical Assistant to join their Office Support Services team on an on-site full-time basis.

If you are looking for an opportunity to be a part of the success and growth of the largest architecture and engineering firm in Canada then come discover what IBI has to offer.

IBI Group offers you a career you can Define... Discover It

Most of the Things You'll Work On:

Process shipments and coordinate pick-ups for time sensitive materials for internal clients
Schedule boardroom bookings and order catering for Client meetings
Set up and clear coffee/beverages/catering for Client meetings and events
Photocopy, print, scan and bind reports for all departments
Receive, sort and distribute incoming mail and packages
Provide front desk concierge for incoming guests
Ensure boardrooms, copy rooms and kitchens are tidy, organized and stocked

Qualifications:

You'll Need To Have:

23 years of previous experience in customer service and/or related industry experience
Possess a positive, energetic and professional attitude
Excellent planning and prioritizing skills and the ability to meet stringent deadlines
Demonstrate strong attention to detail and high level of accuracy
Excellent verbal and written communication skills; ability to correspond in a professional and tactful manner
Ability to deal with confidential information and documents
Proficient with Microsoft Office and Outlook
Strong ability to multitask and good time management
Excellent problemsolving, consulting and facilitation skills be proactive
Flexible and able to adapt to well to different situations
Work well independently as well as within a team environment

Additional Information

Why you should work for Arcadis IBI Group:

Office space:
The office is steps away from St. Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 700 employees, it is the largest office at IBI Group. The floors are open concept and represent our collaborative approach to projects.

Our employees will find a design environment where collaboration is at the core of the business.

We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.

Competitive Base Salary based on industry standards
Robust Extended + Medical Benefits
Participation in Incentives Program
Coverage of Licensing Fees and Annual Dues to Professional Associations
Professional Development & Self Directed Learning Resources

We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design-related roles, we also require a PORTFOLIO to review.
We thank all applicants for their interest. However, only those selected for an interview will be contacted.

LI-CF1