Administrative Assistant - Brampton, Canada - City of Brampton

City of Brampton

Verified Company

Brampton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Description:

JOB TITLE:
Administrative Assistant

DEPARTMENT:
Office of the CAO

POSTING NUMBER:106028

NUMBER OF POSITIONS:1

JOB STATUS & DURATION:
Temporary 9 months

HOURS OF WORK:35-hour workweek

LOCATION:
Hybrid Model*- when working onsite, you will report to the location of West Tower.

SALARY GRADE:2

HIRING SALARY RANGE:
$58, $65,596.00 per annum

MAXIMUM OF SALARY RANGE:
$72,884.00 per annum

JOB TYPE:
Management and Administration

POSTING DATE:
April 10, 2024

CLOSING DATE:
April 16, 2024

AREA OF RESPONSIBILITY:

This position is responsible to provide administrative support and confidential services to maintain efficient operations of the section or division.

Exercise judgement to resolve matters which may be political and sensitive in nature. Liaise with management to ensure compliance with corporate and operational service standards and policies. Typically works under general direction.

Key Duties and Responsibilities

OPERATIONAL SUPPORT

Provide administrative support to a sectional or divisional team of professionals; including preparation, review, processing and distribution of correspondence, presentations and reports.
Provide administrative assistance in support of business initiatives, programs, processes and projects.
Develop and implement new tools and methods for the continual improvement and efficiency of practices and processes.
Maintain files and confidential records to ensure corporate compliance.
Monitor, maintain and processes sectional or divisional financial, timeentry and budgetary records, reports and transactions.
Ensure all correspondence and scheduling requests are prioritized and urgent matters and conflicts are addressed.
Book and arrange meetings,conferences, event attendance, resources, travel arrangements and amenities.

CUSTOMER SERVICE

Prioritize requests, direct calls and enquiries to the appropriate level for resolution.
Coordinate objectives by building relationships with crossfunctional departments, management and external stakeholders.
Provide internal and external customer service by processing and responding to a variety of inquiries and service requests; while adhering to corporate practices and standards.

COMMUNICATION AND REPORTING

Research and assist with the preparation of policies, procedures and reports.
Monitor and update data entry/database and web based records to support time sensitive reporting.

CONFIDENTIALITY

Maintain confidentiality based on the requirement to access, review, maintain and distribute sensitive sectional or divisional and organizational communication, materials and records.
Provide documentation support for disciplinary, grievance and performance matters.

SELECTION CRITERIA:

***
EDUCATION:

Post
secondary Certificate in Office Administration or equivalent experience.

REQUIRED EXPERIENCE:

One to two years' experience providing administrative support.

__Various tests and/or exams may be administered as part of the selection criteria._

Interview:
Our recruitment process may be completed with video conference technology.

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