Executive Assistant - Toronto, Canada - Silver Hotel Group

Silver Hotel Group

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Executive Assistant

Location:
Greater Toronto Area, ability to travel to various Hotels within the portfolio

What We Offer

Work with likeminded team members who are passionate about their work and keep things fun, every day
Working with a reputable brand and being part of Silver Hotel Group, a company committed to ensuring a culture of respect, appreciation, and fun (among other things of course)
A fastpaced environment in an exciting industry, where you get the chance to meet people from all over the world. It's a good place to be right now
Education Reimbursement for you (and your children)
RRSP Matching Program
Annual Wellness Credit
Team Member Referral Program
Leadership Development
Team Building Events
Culture of Recognition Program
Hotel Stay Discounts

Key Responsibilities

Reporting to the COO, the Executive Assistant will:

Work directly with the COO to support all aspects of daily work routine.
Maintain the COO's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
Serve as a liaison between the COO, SHG team and the public. This includes receiving and screening the COO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
Coordinate work with other SHG team members as needed; play a key role in the coordination of staff efforts both within home office and with the hotels.
Provide coordination, monitoring, and communication of projects and programs managed by the COO and Executive Committee.
Assist the COO in the development of presentations and white papers for internal and external audiences.
Determine priority of matters of attention for the COO; redirect matters to staff to handle, or handle matters personally, as appropriate.
Keep the COO advised of timesensitive and priority issues, ensuring appropriate followup.
Routinely perform a wide variety of support duties.
Compose and prepare letters relating to routine correspondence for the COO's signature.
Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
Prepare, reconcile, and submit expense reports.
Maintain paper and electronic filing systems.
Maintain confidential and sensitive information.
Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
Drive the corporate culture, personifying it in daily interactions with both guests and team members;
Be an engaging leader who is highly inclusive, inspiring and able to relate to all levels;
Create a fun and supportive working environment where team members aspire to do what is right and are given the empowerment to execute.

What We are Looking for...

Administration/Business certificate or degree preferred
Minimum two years' prior experience in supporting a senior executive or team
Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
Exceptional writing, editing, and proofreading skills
Excellent organization and timemanagement skills
A detailoriented selfstarter
Someone who exhibits sound judgment with the ability to prioritize and make decisions
Energetic and eager to tackle new projects and ideas
Comfortable interacting with senior executives, ownership and professional partners and advisors
A team player capable of cultivating productive working relationships across the company
Someone who thrives in a fastpaced environment
Resourceful, has a cando attitude and likes to bring fun to the workplaceMust be legally authorized to work in Canada

About Us
Silver Hotel Group (SHG) is a family-owned Canadian hotel investment, development, and management company.

Our portfolio includes hotels in Canada and the U.S., and ranges from internationally branded full and select service hotels to independent and boutique hotels.

At SHG, our culture is fundamental to our success. Each empowered team member strives to exhibit passion, creativity, and fun every day.

Together, we are dedicated to delivering exceptional experiences by living our core values as our road map:
Accountability, Teamwork, Leadership, Diversity, Integrity, Giving, Fun, Recognition.

As we continue to grow, our mantra "You Matter" resonates with our 600+ team members in how we do business, which will continue to enhance engagement and retention.

Today, we look for new team members who demonstrate both aptitude and the passion to em