Executive Assistant - Montréal, Canada - Centre universitaire de santé McGill

Centre universitaire de santé McGill

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Organization description

Le Centre universitaire de santé McGill (CUSM) est un centre hospitalier universitaire intégré, reconnu à l'échelle internationale pour l'excellence de ses programmes cliniques, de sa recherche et de son enseignement.

Le CUSM a pour objectif d'assurer aux patients des soins fondés sur les connaissances les plus avancées dans le domaine de la santé et de contribuer au progrès des connaissances.

Job Description:

RESEARCH INSTITUTE OF THE MUHC
The Research Institute of the McGill University Health Centre (RI-MUHC) is a world-renowned biomedical and hospital research centre.

Located in Montreal, Quebec, the Institute is the research arm of the McGill University Health Centre (MUHC) affiliated with the Faculty of Medicine at McGill University.

The RI-MUHC is supported in part by the Fonds de recherche du Québec - Santé (FRQS).

Position summary

General Duties
Under the direction of the immediate supervisor, the person will:

Act as a first point of contact and liaison with all levels of personnel within and outside of the Institute,
Organize and coordinate meetings, prepare agendas and relevant documentation, take minutes of meetings and follows up on action items,
Draft/compose correspondence and other documents of a complex nature,
Compile data from various sources, prepares analysis reports and assists in preparing presentations,
Book conference rooms and audiovisual equipment,
Coordinate and plan travel bookings and events,
Maintain and update project

- and division-related web sites,

Followsup on deadlines and commitments,
Perform various task related to purchases, tracking of periodic expenses and budget management, in coordination with accounting office,
Perform various secretarial duties and maintains filing system and confidential reports,
Perform other office duties as assigned.

Website of the organization

Education / Experience

Education:
Bachelor's Degree

Field of Study:
Undergraduate degree, preferably in biology or a related field

Work Experience:
At least 5 years of experience with project administration, including team coordination, financial administration and report writing.

Professional Membership:

Yes No

Other Requirements:

Strong interpersonal and organizational skills, with the ability to take initiative, work under pressure, multitask, manage deadlines and priorities with a high level of analytical skills and attention to detail,
Ability to exhibit confidentiality, discretion, diplomacy and good judgment, and to be proactive in identifying issues and solutions,
Selfmotivation and ability to work independently and within a team environment,
Excellent verbal and written communication skills in French and English, including the ability to draft communications and correspondence in both languages,

Additional information

Status:
Temporary Full-Time (35-hour workweek)

Pay Scale:
$47, $87,887.80, commensurate with education & work experience

Work Shift: 9 AM to 5 PM

Work Site:
Montreal General Hospital

THIS IS NOT A HOSPITAL POSITION.
Equal Opportunity Employment Program