Supervisor, Purchasing and Process Improvement - Vaughan, Canada - Ontario Excavac

Ontario Excavac

Verified Company

Vaughan, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary:

Reporting to the Director-Finance and Administration, this role will be responsible for the procurement and monitoring of supplies, equipment, and services for the day-to-day operations of Ontario Excavac.

The focus will be on the "Five Rights"- to get the "right material, at the right time, to the right place, in the right quantity, at the right cost.

Responsibilities include effective sourcing and ordering of materials, parts and supplies, order tracking, optimizing, and controlling inventory levels using lean and visual workplace tools and issuing parts/tools to field employees as required.

Key Responsibilities

Purchase goods and services that meet quality, specification, and delivery requirements at the lowest overall cost for the company, while concurrently maintaining and building strategic relationships with key suppliers.
Optimize the replenishment process through VMI, Kanban and visual controls to identify reorder points and maintain required inventory levels.
Track and manage the process from specification setting, order to delivery and communicate with suppliers for delivery issues, damages, price, and other related discrepancies.
Continuously improve and maximize processes to facilitate effective materials, parts and service sourcing, clear identification and location of inventory, visualbased monitoring of inventory consumption and quantities.
Maintain Service/

Contract Agreements:
renewals, changes to services, etc.

Core Competencies

Result Focus
Problem Solving
Accountability and Dependability
Creative and Innovative Thinking
Decision making and Judgement
Ethics and Integrity
Time Management
Mathematical Reasoning
Mediating and Negotiating
Communication
Team Work
Quality Orientation
Development and Continual Learning

Job Duties

Learns and understands the needs of the business.
Build simple but effective visual inventory management, control and ordering processes, using visual tools, analyze daily supply levels to anticipate inventory problems and shortages.
Process purchase orders according to purchasing policies and procedures.
Source and negotiate with vendors for delivery of supplies and services.
Maintain vendor database and track vendor performance against establish metrics.
Using visual workplace, VMI and Kanban, maintain inventory levels of supplies, equipment and material, and work with functions for materials and parts replenishment.
Manage 3rd party services, eg: office equipment repair, cleaners, uniforms, etc.
Maintain company telephone/cell phone plan and inventory of telephone/cell phones.
Maintain agreements with disposal facilities, track/purchase tickets and reconcile invoices.
Maintain and update the Company SDS records and ensure a SDS is received for all deliveries of regulated products and/or hazardous materials.
Identify and act on discrepancies between shipments and orders, working with Accounts Payable towards resolution.
Assist with reconciliation of procurement transactions and maintain supporting documentation, such as order confirmation, invoices, and other receiving documents.
Follows up on delivery variances, quality issues and resolves them on a timely basis, working with accounting personnel.
Compile data and prepare reports to be used for costsaving initiatives.
Communicate all delays or variances of inbound supplies to the appropriate parties.
Operate within an annual budget.
Other related duties as required or assigned.

Requirements:

Postsecondary education in purchasing, inventory control or supply chain management is preferred.
Must have at least five (5) years of indepth, practical handson experience with a variety of supply chain competencies including but not limited to: Lean visual workplace, demand pull systems, kanban, inventory control and analysis, VMI, safety stock, etc.
High level of proficiency with Microsoft Office suite.
ERP experience.
Comprehensive experience drafting vendor agreements including the ability to assess and mitigate risk with vendors and suppliers through wellstructured agreements.
Experience with evaluating vendor performance

- vetting criteria, gathering performance data, evaluating performance both quantitatively and qualitatively.

Effective attention to detail and a high degree of accuracy.
Sound planning, prioritization, and execution skills with the ability to assess the needs of the business and implement the best solutions.

Work Conditions