Accounts Payable Administrator - St. Albert, Canada - Colas

Colas

Verified Company

St. Albert, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Subsidiary:
Colas Canada Inc.

POSITION OVERVIEW:

Position:
Accounts Payable Administrator, Permanent/Full Time

Job Location:
St. Albert, AB

Department:
Colas Western Canada Inc., Corporate Head Office

Reports to:
Accounts Payable and Payments Supervisor

RESPONSABILITIES:

Main:

Administering the HSBC Corporate Credit Card program including, but not limited to:
Verification of all expense entries including:

- matching receipts and taxes
- ensuring error free coding
- matching submission totals to statement totals

Administering the HSBC platform including access, updates, new users, etc.
Administering the Concur platform including access, updates, new users, etc.
Coordinating with Head Office HSBC and Concur platform contacts
Coordinating with subsidiary users regarding communications, questions, issues, troubleshooting, etc.
Reviewing vendor set up requests:
Reviewing vendor set up request for accuracy and consistency.
Submitting vendor changes, when necessary.
Contacting vendors to verify banking information.
Administering payment process for international invoices:
Creating payment packages
Retrieving purchasing and receipt documents from OnBase
Reviewing and compiling documents required to and ensuring policy compliance
Coordinating with Controllers and Head Office for signatures and payment
Upload and voucher invoices in OnBase
Post all invoices as per purchase order or coding provided
Calculate self assess PST portion, where applicable
Work with Purchasing Department to trouble shoot issues
Managing International Accounts Payable Outlook mailbox, answering vendor inquiries, statement reconciliation

Additional:

Uploading invoices into Verification Station and OnBase for processing
Communicating with subsidiaries and vendors on inquiries
Processing nonPO and PO invoices in OnBase
Processing invoices in all other applicable queues in OnBase
Reviewing issue queues in OnBase and determining corrective action when necessary
Administration of general accounts payable Outlook inbox
Reconciliation of vendor statements
Inquiring with vendors on missing invoices based on statement reconciliation
Completing stop payment requests and submitting to Accounting Assistant for processing
Communicating with Senior Accountants/Supervisors on accounts payable issues that arise
Training seasonal Accounts Payable Clerks on processing accounts payable
Other accounts payable related projects assigned by Corporate Controller and/or VP Finance

QUALIFICATIONS:

Attention to detail and high level of accuracy
Ability to work autonomously
Clear and effective communication skills
Strong interpersonal and organizational skills
Ability to meet deadlines and work under pressure
Working knowledge of Microsoft Word, Outlook, Excel, and Adobe software
Ability to work will in a fast paced, collaborative, and teambased environment
Adaptability to a changing work environment

EXPERIENCE:

Entry level position
No accounts payable or accounting experience required
Ideal for newly graduated (diploma or degree program) post secondary students looking to gain experience in a Finance and Accounting department

ABOUT COLAS
Colas is a Canadian leader in transportation infrastructure - materials, construction, and maintenance. From roads to rail, airports to ports, we build some of the most important projects that connect our communities.

Backed by our network of Colas companies across Canada and the Colas Group worldwide, Colas offers a wide range of innovative and sustainable solutions for the construction and maintenance of transportation infrastructure.

Join the largest transportation infrastructure group in the world and help connect Canada.

DIVERSITY IS IMPORTANT TO US
At Colas, we believe our workforce should reflect the diversity of the communities we connect.

By living our core values of Caring, Sharing, and Daring, we welcome all those who help create the links that bring us together.

We are committed to equal employment opportunity regardless of age, ethnicity, national origin, religious beliefs, disability, marital or family status, gender, gender identity or expression.