Executive Assistant - Toronto, Canada - Royal Bank of Canada

Royal Bank of Canada

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Summary

What is the opportunity?

You will work with a team of performance-driven professionals supporting the Office of the CEO, helping to drive RBC's brand and reputation as a global thought leader.

You will directly support a Senior Vice President who reports to the CEO, to manage a regular cycle of events and speeches and ensure a range of high-profile meetings with clients, community partners and government leaders are delivered at the highest standard.

In a fast-paced, results-oriented environment, you will help position RBC and its leadership as a leading voice on critical issues.

You will work with other executive teams, and liaise regularly with senior teams in large organizations and governments across the country.

You will be comfortable making decisions, communicating effectively with people at all levels on behalf of the SVP, and ensuring the Office of the CEO runs efficiently and effectively.

What will you do?

Act as the key contact for the executive that you will be supporting.
Calendar management including prioritizing, scheduling and managing conflicts.
Responsible for monitoring an inbox to help manage meeting proposals, action items and address and delegate inquiries.
Support to organize meetings, video and inperson meetings (book meeting location and equipment resources). Set up and coordinate business planning sessions, staff meetings, management meetings, biweekly management team meetings and oneonone's with direct reports (functional and global).
As required, follow up on any agenda items or deliverables including coordination with facilitator and presenters to deliver materials in a timely manner.
Support the overall objectives of the SMT with the coordination of meeting planning and materials, including providing administrative support, organizing of team meetings, helping with town hall meetings, etc.
Coordinate travel and hotel arrangements for the team, as needed
Process monthly expense reports and maintain Vacation Schedule and uptodate records for the executives and their direct reports within the Vacation & Absence Management (VAM) system. Validate expense reports prior to SVP approval, as required.
Proactively seek opportunities to provide additional value to ensure all established deadlines/commitments are met

OTHER ADMINISTRATIVE DUTIES

Work closely with the Business Manager to manage daytoday priorities and create forward looking agendas and calendars aligned to key priorities
Coordinate with stakeholders and other Third Parties for the organization of conferences/ schedules/ itineraries, etc.
Work closely with other executive assistants in the organization to effectively plan meetings, events and manage calendar series
Provide administrative backup to other executive assistants during vacation and other absences
Continue to adjust the way we work, supporting the overall goals of the SMT (display agility, utilize new tools and skills (virtual capabilities) and encourage and proactively identify and execute on efficiencies).
Support the SVP in overall employee engagement activities and contribute to opportunities to drive deeper engagement (i.e. team social events, coffee chat sessions, focus groups, and other connect with SVP opportunities)
Prepare presentation materials and meeting agendas, as required. Ensure relevant information is accessible, assembled and prepared for meetings.

What do you need to succeed?

Must-have:

5+ years' working with C-Level or Senior Executives (Vice President & above)
Strong interpersonal and diplomacy skills and comfort in dealing with individuals across all levels of the organization
Excellent interpersonal skills, diplomacy, tact, positive cando attitude
Outstanding time management and proven ability to pivot/adjust to changing priorities
Ability to work efficiently and accurately with mínimal supervision
Highly proficient in Microsoft Word, Power Point, Excel, Outlook
Ability to create and edit documents, PowerPoint slide decks as per guidance provided
Strong organizational skills including ability to organize, plan and schedule activities and strong calendar management/scheduling skills

Nice to have

Bachelor degree
Solid knowledge of relevant RBC policies and procedures (e.g. vacation and absence management; expense guidelines; travel policy)

Job Skills

Additional Job Details

Address:

ROYAL BANK PLAZA, 200

BAY ST:

TORONTO

City:

TORONTO

Country:

Canada

Work hours/week:

37.5

Employment Type:

Full time

Platform:

Office of the CEO

Job Type:

Regular

Pay Type:

Salaried

Posted Date:

Application Deadline:

Inclusion
and Equal Opportunity Employment
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