Facilities Coordinator - Edmonton, Canada - Government of Alberta

Government of Alberta

Verified Company

Edmonton, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Information
Job Requisition ID: 54062

Ministry:
Environment and Protected Areas

Location:
Edmonton

Full or Part-Time:
Full Time

Hours of Work: 36.25 hours per week

Permanent/Temporary:
Permanent

Scope:
Open Competition

Closing Date:
March 1, 2024

Classification:
Administration 1 (021ANA)

Salary:
$2,119.66 to $2,757.39 bi-weekly ($55,323 - $71,967/year)

We support Albertans in being proud stewards of air, land, water, and biodiversity by leading the work required for the desired environmental outcomes and sustainable development of natural resources.

We support environmental conservation and protection, sustainable economic prosperity and quality of life.

Role Responsibilities:

Do you have a strong background in coordinating, developing and managing office administrative activities and operations? Then please consider this opportunity with Environment & Protected Areas

Reporting to the Administrative Services Manager, the Facilities Coordinator provides operational and administrative services support to effectively and efficiently assist in the delivery of accommodations, telecommunications, fleet management and parking administration to the Ministry.

This position provides an extensive support role to deliver accommodations telecommunications (VOIP and wireless devices), parking and fleet management, surplus declaring agent and other ad-hoc requests.

This position works independently with mínimal supervision using sound judgment and communication skills to provide and process accurate, timely and complete information to increase operational effectiveness of the branch support strategic planning processes, and meet accountability requirements.

As a Facilities Coordinator you will:

Provide access cards for staff, including access card inventory maintenance Interpret technical reports and drawings, communicative effectively and translate technical information into a form understandable by the public.
Provide and maintain security access review for Edmonton downtown core buildings.
Attend all Building management meetings.
Submit building requests to building management when required.
Provide departmental assistance for wireless devices, in particular with ministry wide projects or reporting.
Provide assistance with parking and fleet when required.
Perform surplus agent and surplus declaration functions for the Finance branch.
Work in cooperation with fleet coordinator for office mail out and distribution.
Maintain updates to outlook distribution lists for Edmonton core buildings.
Maintain master key inventory listings.
Provide assistance for wireless device requests.
Provide cover off role for the Parking and Fleet Coordinator, Accommodation Planner and Sr. Accommodation Planner and other Finance Administration Coordinators, where required.
Assist department Grants in Lieu of taxes notices.
Perform site visit for Edmonton core buildings when required.
Work on Ad-Hoc and special projects as required.

APS Competencies:

Competencies are behaviors that are essential to reach our goals in serving Albertans.

We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.

This link will assist you with understanding competencies:

System Thinking:
Takes a long-term view towards organizations objectives and how to achieve them. Must have a strong understanding of the business of the ministry, where staff are located, and their work environments.

Develop Networks:

Leverages relationships to build input and perspectives Interacts well with all levels of staff and must do so in a professional and respectful manner.

Creative Problem Solving:

Must be able to assess an issue, break down the elements of the solution, identify who or what will be required to bring about a resolution and initiate the processes required.

Drive for Results:
Works to exceed goals and partners with others to achieve objectives. Must strive to deliver services that meet the expectations of senior management and achieve satisfaction of impacted staff.

Qualifications:

Required:

Oneyear certificate in a related field. Minimum of two years related work experience, preferably in a facility administrative role.

Equivalencies considered:

Additional related education considered in lieu of experience on a one-for-one basis.

Additional requirements
Must include a cover letter that may also be used to assess an applicant's written communication skills.

Your cover letter should highlight the following: