Administrative Assistant I - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Job Posting # 917794

ADMINISTRATIVE ASSISTANT I

Site:
Toronto General Hospital, Toronto Centre for Liver Disease

Reports to:
Principal Investigator / Research Director

Hours per week:35 hours

Salary:
$ $26.34 per hour (commensurate with experience and consistent with UHN compensation policy)

Status:
Temporary Full-time (1 year)

Shifts:
Days

Posted Date:
April 17, 2023

Closing date:
April 27, 2023

The
University Health Network, where "above all else, the needs of patients come first", encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, and the Michener Institute of Education at UHN.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise have made UHN a national and international resource for patient care, research, and education.

With a long tradition of groundbreaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing in the world.

The
Toronto Centre for Liver Disease located at Toronto General Hospital is a University Health Network Centre of Excellence for viral hepatitis and autoimmune liver disease.

Position Summary

Working under the direction of a Principal Investigator and/or more senior staff, the Administrative Assistant-I collaborates with MD and multidisciplinary health care team, utilizes knowledge of medical terminology and exercises judgment or decision-making to provide secretarial and clerical services, in support of professional/medical personnel.

Duties

Providing word processing/typing services for assigned personnel;
Performing reception responsibilities;
Maintaining written and/or electronic calendar/schedules;
Administering and monitoring billing procedures and budgeting records;
Providing support with arranging small and/or informal meetings / teleconferences / events;
Organizing travel and hotel arrangements and follow up on travel and expense reimbursements;
Maintaining and modifying confidential medical electronic/paper filing/retrieval methods, systems, and/or formats;
Communicating with patients in the healthcare setting, ensuring the efficient operation of the office;
Ensures maintenance of office equipment;
Working closely with other administrative assistants in the department;
Performing other related clerical activities;
Performing crossfunctional responsibilities, as assigned.

Qualifications

Community College Diploma in General or Medical Office or equivalent Administration required;
12 years' experience working for principal investigators and/or as an administrative assistant to a senior executive, preferably in health care;
Strong knowledge of medical terminology asset;
Experience minutetaking at meetings;
Excellent interpersonal skills and demonstrated ability to work effectively, both independently and as a team member;
Excellent verbal and written communication skills;
Ability to effectively handle confidential matters and materials;
Ability to work well under pressure;
Knowledge of administrative, organizational/office practices, procedures and standards.
Proficiency in Mandarin and/or Cantonese verbal and written communication skills is an asset.

Required Skills:

Excellent verbal and written communication skills in English;
Proficiency in EPIC and Pathways Healthcare Scheduling (PHS);
Proficiency in OHIP billing;
Computer proficiency (Microsoft Office environment, Word, PowerPoint and Excel);
Excellent organizational and time management skills.

UHN
UHN is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity and equal opportunity. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known in advance. Any information received related to an accommodation will be addressed confidentially.

University Health Network thanks all applicants, however, only those selected for an interview will be contacted.