Client Services - Concord, Canada - Loopstra Nixon LLP

Loopstra Nixon LLP

Verified Company

Concord, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Role

The Client Services & Office Assistant will be responsible for timely and consistent support to the lawyers and staff of our brand-new Vaughan office.

This is an exciting opportunity for an enthusiastic and experienced office assistant to grow into an elevated role.

If you're a dynamic and organized individual with a passion for client interaction and a knack for managing office operations, this could be the perfect opportunity for you.

Essential Functions
Reception

General reception duties
Greet clients and guests in a friendly and professional manner.
Ensures all client spaces are maintained in a clean and professional manner.
Basic IT setups for boardroom use.
Supervises incoming and outgoing courier packages.

Hospitality

Arrange catering for meetings and events as requested.
Performs set up of catering for meetings and events as required.
Manages existing relationships and seeks new contacts with food service providers.
Provides support for firm and client functions, including those outside regular business hours

General Services & Support

Assists with copy, binding and other administrative tasks as needed
Communicates daytoday facilities issues, concerns and complaints and escalates as required.
Acts as primary point of contact for office building operations.
Maintains stationery and office supplies.
Assists IT Support with outside technicians for equipment repairs and service as required.
Maintains kitchen/breakroom inventory
Ensures coffee stations and lunchroom are maintained in a clean and professional manner.
Keeps Office Services Manager informed of operational, and staff concerns. Makes recommendations for resolution.

Qualifications

College Diploma or equivalent
Office experience is an asset
Peopleoriented
Excellent organizational skills
Strong oral and written communication skills
Able to work independently as well as actively as part of a team
Ability to prioritize tasks
Able to maintain a high degree of professionalism and confidentiality in all matters