Construction & Administration Coordinator - Saint-Laurent, Canada - Ardene

Ardene
Ardene
Verified Company
Saint-Laurent, Canada

2 weeks ago

Sophia Lee

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Sophia Lee

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Description
We are currently looking for a Construction & Administration Coordinator to join our team.

Reporting to the Director of Construction, the Construction & Administration Coordinator will work in collaboration with and assist the Construction team by supporting all store openings and acting as the main liaison in the construction process.

The Construction & Administration Coordinator's main responsibilities include, but are not limited to:
Store Opening & Construction

  • Supporting store opening process
  • Coordination of construction/administration
  • Collaboration and work with construction & design team as needed
  • Communicating effectively with consultants, contractors, subcontractors, vendors and internal departments
  • Coordination for tender with vendors & contractors
  • Assist in tender process for new projects & resolve tender queries
  • Prepare store budget costing/analysis for review and approval
  • Complete projects' complete store costing
  • Assist in preparing yearly budget forecasts
  • Placing procurement orders for new construction projects
  • Owner Supplied Materials inventory (OSM) management & forecast
  • Coordinate pickup and shipments of all materials with the Logistics department
  • Assist in obtaining permits and licenses from appropriate authorities
  • Managing site information and landlord contact information
  • Managing construction weekly updates, progress photos and RFIs submittals
  • Compiling all documents required by the architect and engineer for signoff letters
  • Compile all final documents (Statutory Declaration, Clearance certificate, etc.) required from General Contractors
  • Assist in punch list walkthroughs virtual or on site, deficiency list and managing execution of all deficiencies
  • Coordinating and executing rollout schedules with vendors as well as Visual, Leasing and Operations departments
  • Drawing organization and management (distribution, filing, printing, etc.)
  • Clerical duties: file management, data entry, copying and scanning documents as required.
  • Review and process all invoices and change orders received from third parties
  • Assist occasionally the store maintenance as required
  • Assist on projects including construction, design and drafting as required
  • Other projects as required.
  • Minimal travel required.

WHAT YOU'LL NEED:

  • Education in interior design, architecture, architectural technology or related field
  • Minimum of two (2) years of design and/or construction experience in commercial retail/hospitality
  • Knowledge of Construction, construction cost analysis, renovation processes, fixturing processes & building systems
  • Strong administration skills
  • Understanding of materials, fabrication methods and construction details
  • Basic understanding of construction industry standards, building codes, and other authorities with jurisdiction
  • Proficiency in Excel, MS Office, G-Suite and AutoCAD 2D an asset.
  • Knowledge of green building design concepts and practices an asset
  • Exceptional organizational skills, comfortable with multitasking in a fastpaced environment
  • Strong communication and negotiation skills, and ability to problemsolve
  • Fluent in French and English (spoken and written)
  • Driver's license and access to a vehicle considered an asset
  • Limited travel will be expected to verify site conditions (if required).

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Saint-Laurent, QC H4S 1W8: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
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