Receptionist/administrative Assistant - Mississauga, Canada - JLL

JLL
JLL
Verified Company
Mississauga, Canada

4 weeks ago

Sophia Lee

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Sophia Lee

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Description
JLL supports the Whole You, personally and professionally.


JLL is currently seeking a dynamic and qualified individual for the role of Receptionist to provide reliable, timely, and efficient support to a diverse portfolio of properties in GTA West.

This role will also provide administrative support and work closely with the VP, Office/Industrial Portfolio Management.

This is a one year contract that may lead to a permanent position.

What this job involves
Front desk reception duties - answering calls from tenants and ensuring customer service is a top priority at all times; transmitting various requests via the work order system (Building Engines) or over the phone
Greeting visitors and contractors, assigning access cards to contractors as applicable
Ordering stationery and coffee supplies, maintaining office equipment and ensuring efficient operation of the office as required


Assisting the VP with administrative functions, including: Scheduling meetings and managing the calendar
Making travel arrangements, including air travel booking
Managing memberships in industry organizations
Booking attendance at industry events
Assisting with excel spreadsheets
Preparing expense reimbursement reports

2-3 years' experience in administrative and/or reception role within the commercial real estate environment
Post-secondary education is an asset
Excellent computer skills, including proficiency in Excel and working knowledge of Outlook, Word and PowerPoint
Strong analytical and problem solving skills
Adaptability and flexibility, ability to handle a fast paced environment
Excellent customer service skills with ability to deal with evolving tenant needs
Proven organizational skills; ability to cope with changing tenant needs
Excellent verbal and written communication skills
Attention to detail; ability to resolve problems using facts and sound reasoning
Self-motivation, professional and flexible attitude; ability to work both independently and as part of a team

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL

  • We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.


Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.


Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
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