Administrative Assistant Ii - London, Canada - Victoria Hospital

Victoria Hospital

Verified Company

London, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Posting Period:

Open:
May 15, 2024

Deadline:
May 21, 2024

Non-Union

Department Name:

Medical Affairs
This role provides administrative support to the Department Site Lead, located at Victoria Hospital.

This role is accountable for the coordination and delivery of a range of administrative initiatives, including maintaining the site lead's calendar, schedule meetings, take minutes and support/organize noon teaching.

In addition, this role supports the Appointment & Promotion Committee for the Department.

This role is a key contact at Victoria Hospital for the Department's Site lead, for both clinical and teaching responsibilities.

Area of Assignment:
Medical Affairs

Status: Regular Full-Time
Hours of Work: 37.5 hours per week
Rate of Pay: $ $35.21

Who you Are:

You are selfaware of own assumptions, values, strengths and limitations
You manage and develop self while modeling qualities such as curiosity, honesty, integrity, resilience, and confidence
You are learning agile and have a learning orientation toward mistakes
You achieve results and thrive in a fast paced, high change environment
You contribute to an environment of collaboration, cooperation, connections, partnerships and networks

Qualifications:

What you bring

Successful completion of twoyear Diploma in Medical, Executive or Office Administration, or equivalent (as acceptable by the Hospital); Undergraduate degree preferred
Minimum three (3) years of relevant, recent administrative assistant experience, preferably in a Health Care setting
Demonstrated computer skills including Microsoft Office (Word, Excel, PowerPoint, OneNote), PeopleSoft, WorkBrain, and Internet/Intranet and basic knowledge of Visio
Demonstrated ability for effective listening, recording confidential meetings and transcribing minutes for review and distribution
Demonstrated ability to organize schedules including the evaluation & reprioritization of schedules when unexpected priorities arise and independently followup on action items, maintain calendars, coordinate travel arrangements and expense reports, maintain files, and prepare correspondence and other presentation materials
Demonstrated ability to maintain confidentiality and demonstrate sound judgement regarding sensitive matters
Demonstrated strong attention to detail and ability to process information with high levels of accuracy
Demonstrated welldeveloped servicebased interpersonal and communication skills, in person, in writing and by phone
Demonstrated proficiency in problem solving and decision making
Demonstrated ability to work independently, accurately and in a wellorganized manner using project management skills
Demonstrated ability to organize work environment and respect deadlines while maintaining flexibility and adaptability to change
Demonstrated practice and commitment to the principles of patient and family centered care
Demonstrated practice and commitment to patient and staff safety at LHSC
Demonstrated practice and commitment to LHSC's purpose, vision, and values
Demonstrated ability to attend work on a regular basis

Immunization Requirements:

Before beginning employment at LHSC, all new hires will be required to:

Provide vaccination records or proof of immunity against measles, mumps, rubella and varicella (chicken pox), Hepatitis B, Tetanus/ Diphtheria/Polio; Meningitis;
Provide documentation of the Tuberculosis skin testing (two step); Provide proof of Health Canadaapproved COVID19 vaccination reflective of Ontario Health's current definition of being fully vaccinatedAs part of the selection process applicants may be required to complete an examination or test. Please be advised that a reference check may be conducted as part of the selection process.