Administrative Coordinator - Sherwood Park, Canada - Elk Island Public Schools

Elk Island Public Schools
Elk Island Public Schools
Verified Company
Sherwood Park, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,500 students in 43 schools.

Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life.

The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources and practical professional learning opportunities.

EIPS is recruiting a full-time Administrative Coordinator with our Student Transportation department.

Our Student Transportation department is located at our Central Office in Sherwood Park. The Transportation Coordinator provides support in the safe transportation for students that are transported by EIPS.

Commencing February 8, 2023

40 hours per week (8 hours/day)

12-Month position

EIPS offers a comprehensive benefits package

O pen to internal and external applicants

KEY DUTIES & RESPONSIBILITIES

Route Management

Under the direction of Senior Planners assist with route optimization

Analyze/Determine bus stops as per administrative procedures

Attend transfer sites to ensure safety, scheduling and efficiency

Monitor and confirm route paths and student scanning using GPS software

Troubleshoot system malfunction and liaise between Tech Services and Traversa support

Provide bus schedules to parents including changes to routes

Validate address information for transportation requests

Update and maintain student data

Complaints, Discipline and Equipment

Investigate complaints and advise Senior Planner. Complete written supporting documentation of the resolution and inform all stakeholders

Transport students to school or home who must be removed from the bus because of disciplinary issues and/or safety concerns

Ride bus routes to monitor student and bus operator behaviour patterns

View, archive and transfer videos for School Administration to view

Ensure all fleet equipment (GPS, student scanners, video, Child Checkmate, radio) is functioning properly. Arrange for repairs/replacement and new installs as required

Program GPS and Geotab data upon installation

Override vehicle assignments and notify key stakeholders in instances of delayed, cancelled or spare buses

Verify invoices for goods and services provided in relation to equipment installation, repairs and new orders

Assist Bus Contractors with utilizing the Geotab program

Bus Operator/Student Support

Communicate effectively with school bus operators

Provide guidance via two-way radio

Review Alberta Government-Mandated Route Assessments with bus operators, address safety concerns and escalate significant concerns to the Safety and Compliance Coordinator or Senior Planner

Organize and supervise annual bus evacuation practices at school locations

Provide advice and guidance to Bus Operators in order to adhere to EIPS policies and procedures

Attend bus accident sites and provide support to Safety and Compliance Coordinator

Instruct Little Elk Island Adventure Program to kindergarten students

Assist during inclement weather including checking road conditions and/or bus cancellations

Office Support

Intake and maintain driver and vehicle paperwork

Order and maintain inventory of office supplies

Other duties as assigned


EDUCATION AND EXPERIENCE

Education:

Degree or Diploma in a related field or equivalent experience

Class 2 Licence would be considered an asset


Experience:

Minimum of 2 years' experience in a fast-paced office environment working with a variety of software programs and stakeholders

KNOWLEDGE, SKILLS AND ATTITUDES

Working knowledge of routing software (Traversa or equivalent) would be considered an asset

Strong analytical skills

Excellent organizational and time management skills

Ability to remain calm and act decisively in emergency situations

Adjust rapidly to changes and tempo of work activity in order to multi-task effectively due to frequent interruptions

Strong leadership skills

Proficient with Office365 (Word, Excel, SharePoint)

Ability to interact and engage well with children

Ability to communicate clearly both verbally and in writing

Clear understanding of the policies, regulations and procedures governing Student Transportation

Understanding of the functionality of equipment (GPS, video surveillance, student scanning, safety harnesses, two-way radio, child checkmate)


DECISION MAKING
Make routine bus route changes in adherence to policy and procedures with consideration to student safety and providing a high level of service


Decide on a plan of action for the following instances:
Breakdown/Delays (rescue bus, transfer arrangements)

Road closures (re-routing)

Railway malfunctions (re-routing)

Lost students
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