Administrative Coordinator - Scarborough, Canada - Canada Post - Postes Canada

Canada Post - Postes Canada
Canada Post - Postes Canada
Verified Company
Scarborough, Canada

2 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description
Job Requisition Id: 165636


Business Function:
Administrative Support


Primary City:
Scarborough


Other Location(s):

Province:
Ont. - GTA


Employment Type:
Full-Time


Employment Status:
Permanent


Language Requirement:
English Essential

Number of Vacancies 1

Job Closing Date (MM/DD/YYYY): 02/10/2023


The Administrative Coordinator provides comprehensive administrative support for the efficient operation of the Director's organization, and serves as an information and communications resource with employees, union representatives, customers and local, regional and national management at Canada Post.


Responsibilities:

Below are the main job requirements and responsibilities for the Administrative Coordinator.

  • Works in partnership with other members of the team. Ensures the timely and effective delivery of key activities by determining the delivery schedule, preparing materials, maintaining a timeline and followup with key stakeholders. Activities include, but are not limited to leave calendars, SAP entries, presidential correspondence, and Ombudsman requests.
  • Creates meeting and project calendars for the Director, including coordinating master scheduling by receiving and reviewing scheduling requests, managing calendars, setting up appointments, scheduling meetings, and identifying potential conflicts.
  • Maintains an uptodate master filing system (electronically and/or manual) for the office, including correspondence, invoice payments, leave records, expense reimbursements, and general information for archiving and retrieval
  • Makes travel arrangements for the Director and/or other team members. Prepares advance itineraries and posttravel expense reports. May help to prepare briefing material, as applicable.

Job Responsibilities (continued):


  • Assists with the management of the office budget including accounting, record keeping and reporting. Purchases primary office supplies and confirms receipt of goods. Reviews all expense claims and certifies selected items adhere to the corporate chartofaccount information. Prepares reports for payment authorization,.
  • Coordinates all activities and documentation for Directordriven meetings, conference calls and regional conferences. Prepares agendas, arranges for and communicates logistics, and as required, prepares and distributes minutes, including followup with appropriate leads on outstanding action items. Organizes meeting requirements such as conference rooms, catering, audio and visual equipment and other requirements.
  • Engages in work assignments designed to challenge and increase understanding of the organization. Participates in training and professional development opportunities to enhance effectiveness and increase knowledge. As required, provides onthejob training and orientation to new staff.
  • Prepares, undertakes and assumes responsibility for special projects as requested by the functional head, in accordance with management's needs.

Qualifications:

Education

  • Completion of secondary school according to provincial standards or equivalent (GED) is required.
  • Completion of postsecondary (College/University) courses may be required.
Experience

  • No previous work experience is required.
  • Knowledge of Microsoft Office including Outlook, Word, Excel, PowerPoint and Access.
  • Ability to work with general equipment such as desktops, fax machines, photocopiers, scanners, video conferencing and telephone systems.
  • Excellent writing skills.
  • Strong organizational, prioritization and timemanagement skills.
  • Ability to work in an environment with tight and often unpredictable and/or conflicting deadlines.

Other Information:

07:00 - 15:00 Monday-Friday.


Safety Sensitive Positions
This position may be considered a Safety Sensitive position.


Employment Equity
Disability is defined as a persistent or episodic physical, sensory, or mental health condition and/or functional limitation.

Disability includes both visible and hidden conditions and/or limitations that may impact vision, hearing, mobility, flexibility, dexterity, pain, learning, developmental, mental/psychological, and memory.


Conflict of Interest

The Conflict of Interest Policy prohibits employees from hiring, supervising or reporting to, directly or indirectly via the reporting hierarchy, their immediate family or close personal relations.

Should you feel that you may be in an actual or potential Conflict of Interest in regard to this job opportunity, you must communicate with the designated Human Resources representative.


Accommodation
Canada Post is committed to providing an inclusive and barrier-free work environment, starting with the hiring process.

If you are contacted by Canada Post regarding a job opportunity, please advise if you have any restrictions that need to be accommodated.

All information received in relation to accommodation will be kept confidential.


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