Fmo Site Administrator - Toronto, Canada - Black & McDonald Limited

Black & McDonald Limited
Black & McDonald Limited
Verified Company
Toronto, Canada

3 weeks ago

Sophia Lee

Posted by:

Sophia Lee

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Description

ABOUT THIS CAREER OPPORTUNITY


Black & McDonald's Facilities Management & Operations team is growing If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.

The Site Administrator is located in Downtown Toronto and typically reports directly to the Contract Manager.

Duties and responsibilities include but are not limited to:


  • Preparing/submitting payroll
  • Preparing documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)
  • Engage partners in billing, A/R management, and collections activities
  • Assist the contract manager in planning and scheduling
  • Assist with material/equipment procurement
  • Productivity reports, monthly client reports
  • Manage airport lost and found office
  • Manage JDE Computerized Maintenance Management System (CMMS)
  • Handle customer calls in a polite and efficient manner
  • Ability to work in a multitasked, fastpaced, and changing environment Handle customer calls in a polite and efficient manner
  • Documentation control—photocopy and collate documents for distribution, mailing, and filing
  • Review dashboards and assist in data analysis
  • Reference and maintain hard and soft copies of Maintenance Agreements
  • Provide PM schedule to subcontractor and schedule visits
  • Confirm and validate subcontractor services via report submissions
  • Other duties as assigned

COMPETENCY REQUIREMENTS

  • Communicates Effectively
  • Customer Focus
  • Holds Self and Others Accountable
  • Teamwork and Collaboration
  • Values and Respects Others

EDUCATION REQUIREMENTS

  • High School Diploma
  • Degree or Diploma in Office Administration or related would be considered an asset

WORK EXPERIENCE REQUIREMENTS

  • 5 years in an office environment in an administrative role

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

  • Proficient knowledge and understanding of:
  • Organization and time management
  • Work well under pressure
  • Meet all deadlines
  • Ability to multitask

Proficient user of:

  • MS Office (Word, Excel, Project)
  • JD Edwards or an Oraclebased ERP system considered an asset
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