Database Assistant and Stewardship Support Part Time - Winnipeg, Canada - Winnipeg Humane Society

Winnipeg Humane Society
Winnipeg Humane Society
Verified Company
Winnipeg, Canada

4 weeks ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Part time
Description
**The Winnipeg Humane Society - Job Posting #


Date:
May 22, 2024


Position Title:
Database Assistant and Stewardship Support - Part Time


Department:
Donor Relations


Reports to:
Director, Donor Relations


Rate:
$17.06/hr - $22.12/hr***
Classification: Union


Hours:24 hours/week ;
Mon, Wed, Fri 9:00 am - 5:00pm

Days/times of shift could vary/change

Start Date:

ASAP

Closing Date for Applications:
June 7th, 2024 at 4pm


Position Summary:

Under the direction of the Director of Development, Database Assistant and Stewardship Support

is responsible for providing professional administrative support, professional data entry and

financial administrative support to the Donor Relations department on an as need basis. This

support includes the handling of donor inquiries and general inquiries into the Donor Relations

department, processing of daily mail and balancing of donations for deposits, data processing of

donations into Raisers Edge & co-ordination of all donations, receipts and mail relating to

donations, maintaining the donor database to be current and up-to-date, this includes mail code

updates. They will also be responsible for executing donor stewardship tasks including mailing

commemorative cards, and other administrative tasks as assigned. They will also be the back up

for telephone inquiries and donations.

This position is privy to confidential financial information surrounding donations, fundraising,

budgets, and donor data.


_Who we are:
_

  • One of the oldest registered Non-Profit charities in Manitoba funded primarily by donations and
events.

  • An innovative community service organization committed to protecting animals from suffering,
and to promoting their welfare and dignity.

  • A team of generous partners, donors, hardworking volunteers and committed staff united in the
belief that every animal deserves dignity and love.

  • One of the largest and more recognized animal shelter and welfare organizations in Canada.
  • Always growing, changing, and adapting to meet the expectations of the community and the
needs of Winnipeg's animal population.


Duties and Responsibilities:


  • Assist with the opening of WHS daily mail on a random schedule and assist with the sorting
of donations into categories to ensure accurate and efficient data processing into Raisers
Edge

  • Provide data entry support following established policies and procedures for the
processing of WHS donations utilizing Raisers Edge software

procedures for the processing of WHS donations utilizing Raisers Edge software donations
over the phone, in person, and online

  • Updating donor database to ensure all database changes specifically mail codes are
current and up to date, and duplicates are merged

  • Scanning electronic copies of donation slips into our hard drive
  • Working with the Donor Relations support team to ensure all donations are recorded
correctly and in a timely manner

  • Performing mail merges and printing commemorative cards, thank you letters, and other
donor stewardship materials as requested

  • Providing backup support to telephone inquiries and donations
  • Providing support during Donor Relations events
  • Assisting with other duties as assigned

Standards of Performance:


  • Efficiency and diligence are demonstrated in the accomplishment of assigned duties
  • Communicate effectively with all donors, staff and volunteers
  • A high standard of customer service and respect for all is maintained at all times
  • The work produced is accurate and well presented
  • Attention to detail is demonstrated in the execution of all programs.
  • Confidentiality is maintained on all matters pertaining to The Winnipeg Humane Society
and Winnipeg Humane Society Foundation

  • Assigned duties completed in a timely manner
  • Knowledge and understanding of department priorities and be willing to assist in all
programs as directed to assist the bottom line and accountability of the Donor Relations

Department


Authority:

Authority to perform all assigned duties and responsibilities within established policies and

procedures.


Accountability:

Directly accountable to the Director, Donor Relations for the performance of all assigned duties

and responsibilities.


Exemplifies Winnipeg Humane Society's Core Values:

  • We let empathy guide our commitment to animal welfare and approach to all individual
beings, people and animals alike.

  • We value and accept each other.
  • We are committed as an organization to lead with integrity and accountability.
  • We are guided by innovation and remain open to change.
  • We foster an inclusive, purposeful, and safe communication space.

Participates in creating a thriving Culture of Philanthropy at Winnipeg Humane Society by:

  • Being knowledgeable and supportive of WHS programs
  • Sharing their passion for service to animals, people, and our community with our guests
  • Serving as an inspiration to all guests by providi
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