Project Coordinator and Space Administration - Brantford, Canada - Wilfrid Laurier University

Wilfrid Laurier University

Verified Company

Brantford, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date:
Apr 21, 2023

Location:
Brantford, CA

Company:
Wilfrid Laurier University

Department:
Facilities and Asset Management

Job Type:
Continuing

Full-time/Part-time: Full Time (>=1249 hrs/year)

Campus:
Brantford

Reports to:
Director, Planning, Design and Construction

Employee Group:

PAG

Application Deadline:

Requisition ID:5591

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose.

Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact.

With a commitment to Indigenization and commitment to equity, diversity, inclusion, Laurier's thriving community has a place for everyone.

Laurier has more than 19,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton.

The university is committed to providing an inclusive workplace, a flexible work policy and employing a workforce that is reflective of local and national demographics.

Our locations are situated on the traditional territories of the Neutral, Anishnawbe, and Haudenosaunee peoples.

We recognize the unique heritages of Indigenous peoples and support their intentions to preserve and express their distinctive Indigenous cultures, histories, and knowledge through academic programming and co-curricular activities.

Laurier's Centre for Indigegogy is one example of how Laurier honours Indigenous knowledge.

Position Summary
Reporting to the Director, Planning, Design and Construction.

Project Coordinator and Space Administration performs tasks relating to the planning, allocation, and administration of university space, interior design and construction of new or renovated campus facilities and offices.

Develops and implements interior space program, interior design, materials and furniture selection. Responsible for the direction, coordination, implementation, execution, control and completion of small capital projects. Project Co-ordination with contractors, consultants, vendors, suppliers and staff. Responsible for the administration of the space database at the Brantford Campus. Maintains the drawings archive for the Brantford campus, and supports the Facilities and Asset Management team in Brantford.

Accountabilities

Administers the space database (Archibus) for the Brantford campus; prepares space requests for review by the Facilities and Space Management Committee (FSMC), provides technical and administrative support for the Brantford FSMC meetings,
Primary PDC contact for the Brantford Campus relating to all construction projects and space.
Consults with clients regarding the selection and procurement of office furnishings in accordance with the University Standards and Guidelines
Create Total Project Cost (TPC) breakdown for projects, including gathering all quotations required for estimated project costs and then submitting this to the department head for budget approval
Prepare and present 3D models of spaces as needed/requested by clients or supervisor for renovation projects.
Consultation with clients, consultants, contractors, vendors and other members of the Physical Resources team for the preparation of Auto CAD Drawings and specifications for renovation projects.
Creates RFP's, obtains quotations and follow procurement procedures for procurement of contractors, consultants, and vendors.
Directs, supervises and communicates with consultants, contractors and vendors related to project design, construction, renovation and completion of projects.
Responsible for the direction, coordination, implementation, execution, control and completion of small capital projects (up to $500k).
Assists PDC Project Managers on large construction projects (attending site visits, meetings, and reviewing progress).
Liaison between clients and vendors, contractors and consultants regarding project status.
Maintain accurate records of projects in relation to budgets set by TPC. Work with Finance to ensure invoicing, project costs and expenses are allocated correctly. Communications with Consultants, Contractors and vendors for payments, credits and other financial obligations as needed for the duration of project.
Maintain furniture inventories across campus and field requests for furniture from all departments on campus. This includes sourcing products, presenting products, gathering funding information and approvals from appropriate department heads and submittal of orders for purchase or moving of items from surplus.
Tracking of all Furniture, Finishes and Equipment purchases. Working with clients to determine shipping, delivery and install requirements. Manage install and deliveries to ensure product received correctly and record, track and investigate any deficiencies that may arise. Responsible for